Easiest | How to Switch from Google Workspace to Microsoft 365

• What to Use to Switch from Google Workspace to Microsoft 365?
• Emails - Switch from Google Workspace to Microsoft 365 via MultCloud
• Files – Switch from Google Workspace to Microsoft 365 via MultCloud
• Conclusion

What to Use to Switch from Google Workspace to Microsoft 365?

After you finish the prerequisites for Google Workspace to Microsoft 365 migration like accessing your current environment and inventory data, verifying Microsoft 365 domain, and creating user accounts on Microsoft 365, it is time to find a proper tool to realize the switch. Here are some common tools.

Exchange Online Migration

Exchange Online Migration involves moving mailboxes from on-premises Exchange servers to Microsoft 365's cloud-based Exchange Online. The process can be done in stages or all at once, depending on the organization's needs.

Pros	Seamless access to email from anywhere. Reduced infrastructure and maintenance costs. Enhanced security and compliance features.
Cons	Initial migration complexity and planning may require IT expertise. Potential for temporary service disruptions. Ongoing subscription costs for Microsoft 365 plans.

Google Workspace Migration for Microsoft 365 (GWMMO)

Google Workspace Migration for Microsoft 365 is a tool that helps organizations migrate their data, including emails, calendars, contacts, and files, from Microsoft 365 to Google Workspace. It facilitates seamless transitions between platforms, supporting both full and incremental migrations.

Pros	Simplifies the migration process with a straightforward interface. Supports data migration for emails, calendars, and contacts. Reduces downtime by allowing gradual migrations.
Cons	Limited to migrating data, not custom configurations or apps. May face compatibility issues with complex data structures or large-scale migrations. Requires technical expertise for optimal execution.

MultCloud

MultCloud is an online cloud file and email transfer service. It supports Google Workspace, Google Drive, Google Photos, Google Shared Drive, Gmail, OneDrive, OneDrive for Business, SharePoint Online, and Outlook. You can use it to easily create file transfer tasks between any two of the above cloud storage services and migrate emails from Gmail to Microsoft 365 services.

Pros

Even if you are a tech novice, you can create tasks with MultCloud. MultCloud offers multiple functions for different needs, such as Team Transfer (transfer files between business clouds with user matching), Cloud Transfer (directly transfer files between any clouds), and Email Migration (save emails to the cloud as PDF files). The solutions provided by MultCloud are not one-way, you can also use them for switching from Microsoft 365 to Google Workspace.

Cons

Team Transfer and Cloud Transfer can only transfer files between Google Workspace and Microsoft 365, not for other data. Email Migration cannot be used to migrate Gmail to Outlook. The destination must be a cloud storage service. Besides, only the email messages and attachments can be moved, not including calendars and contacts. If you want to migrate a large quantity of files at once, you may need to get a paid plan.

You can see from the introductions above that MultCloud can be available for everyone who plans to switch from Google Workspace to Microsoft 365. Therefore, this post will focus on the MultCloud solutions and you can learn the specific steps below.

Emails - Switch from Google Workspace to Microsoft 365 via MultCloud

As mentioned before, MultCloud has the Email Migration function which can directly save all your Gmail emails (up to 200 emails per time) to OneDrive, OneDrive for Business, or SharePoint Online. Besides, it will convert the emails into PDF files which helps preview on the cloud without opening another file app.

Step 1. Go to the MultCloud website and sign up for a free account.

Step 2. Add Gmail to MultCloud by clicking Add Email and the Gmail logo. Then, you need to log in to your Gmail account in the pop-up window.

Step 3. Add OneDrive for Business (for example) by clicking Add Cloud and its logo.

Step 4. Choose the Email Migration function and select Gmail in the left box and OneDrive for Business in the right box. Then, click Migrate Now to start migrating emails from Google Workspace to Microsoft 365.

Files – Switch from Google Workspace to Microsoft 365 via MultCloud

For file migration, you can use MultCloud Team Transfer or Cloud Transfer. If you want to move files from Google Workspace/Google Shared Drive to OneDrive for Business/SharePoint Online, Team Transfer is more recommended since it can auto-match the users under these business clouds and transfer files correspondingly.

However, if you do not need to match the users, Cloud Transfer is enough. It can transfer files between both personal and business clouds.

1. Using Team Transfer (Google Workspace to OneDrive for Business for Example)

Step 1. Sign up for a MultCloud account and add Google Workspace and OneDrive for Business to MultCloud.

Step 2. Choose the Team Transfer function and choose Google Workspace as the source cloud and OneDrive for Business as the target cloud.

Step 3. Choose how to match the users by clicking Batch Match. You can choose to Auto-Match to match users by their usernames or Upload CSV to match according to the list. You can also manually match the users and Download CSV for backup.

Step 4. Tap the Transfer Now button to start transferring.

2. Using Cloud Transfer (Google Drive to OneDrive for Example)

Step 1. Get a MultCloud and add Google Drive and OneDrive.

Step 2. Choose Cloud Transfer and select Google Drive as the source and OneDrive as the target.

Step 3. Click Transfer Now to start moving files from Google Drive to OneDrive.

Conclusion

To switch from Google Workspace to Microsoft 365, using MultCloud can be taken into consideration. It can migrate all the emails and attachments from Google Workspace to Microsoft 365. Moreover, MultCloud also does you a favor in migrating files between these clouds without downloading and uploading. If you just want to easily migrate files and emails, try MultCloud now!