How to Archive a SharePoint Site for Efficient Site Management

Quick Navigation:

• About SharePoint
• What is a SharePoint Site Archive?
• Benefits of Archiving SharePoint Online Sites
• How to Archive a SharePoint Site Quickly?
• 2 Tips for Managing a SharePoint Online Archived Site
• FAQs About SharePoint Site Archive
• On the Bottom Line

About SharePoint

SharePoint is an online platform developed by Microsoft that can be used as a collaborative tool for organizations to manage, store, and share information seamlessly. Besides, you can use tools in SharePoint to create sites for any size of organization, so you can upload, organize and access files from anywhere, at any time. SharePoint sites is critical for all of us, so, the SharePoint site archive is important for data security.

What is a SharePoint Site Archive?

A SharePoint site can be cluttered quickly no matter what you do, it may be full of outdated files, inactive projects, etc. Thus, many users would like to archive SharePoint sites to optimize site performance and reduce storage costs. Once archived, all the data can be safely stored, and restore data if necessary.

Benefits of Archiving SharePoint Online Sites

Archiving offers a host of benefits, especially for businesses that rely on SharePoint for collaboration and document management. Here are a few key advantages:

How to Archive a SharePoint Site Quickly?

If you need to archive SharePoint sites seamlessly, you have 2 ways to complete it, let’s find out the details.

Way 1. Best SharePoint Archiving Solution - MultCloud

First of all, we will show you the easiest way to archive SharePoint Online site, the comprehensive online multiple cloud storage manager - MultCloud. Why it’s the easiest way? Check the following reasons:

Professional. MultCloud has exclusive features for you to archive files in clouds, including cloud to cloud backup, sync, transfer, share, copy, copy to, team transfer, etc.

Over 40 clouds. You can add more than 40 clouds to MultCloud, then you can manage all clouds in one place without switching. These clouds include SharePoint Online, OneDrive, OneDrive for Business, Google Drive, pCloud, ownCloud, Wasbai, MEGA, MediaFire, iCloud Drive, iCloud Photos, Gmail, Outlook, etc.

Always safe. MultCloud uses a standard OAuth authorization system to safeguard your files, as well as 256-bit AES encryption.

Free up space for SharePoint automatically. Once archived, it allows you to automatically delete files from SharePoint Online if you set it up.

So, how to archive SharePoint Online easily with MultCloud, check the following simple steps to transfer SharePoint Online to Google Drive:

1. Register a MultCloud account and log in to MultCloud Dashboard.

2. Choose SharePoint Online after hitting Add Cloud, then follow the on-screen guide to add SharePoint Online. Then add Google Drive accordingly.

3. Select Cloud Transfer, choose SharePoint Online files to migrate, and a location in Google Drive to save these files.

4. Hit Options > Transfer > Delete all source files after transfer is complete > Save, then hit the Transfer Now button to archive SharePoint sites as you like.

• Smart Share: Share cloud files via public, private, or source mode.
• One-key Move: Quick data transfer, sync, and backup among clouds.
• Email Archive: Protect emails to other clouds or local disks.
• Remote upload: Effectively save web files to clouds via URL.
• Save Webpages as PDF/PNG: Keep them locally or online.
• Instagram Download: Archive Instagram materials locally or online.
• Easy: Access and manage all clouds in one place with one login.
• Extensive: 30+ clouds and on-premise services are supported.

Get Started FreeView Premium Features

Way 2. Archive SharePoint Sites in SharePoint Admin Center

Moreover, you have another way to archive SharePoint site in the SharePoint Admin Center. But before that, it’s highly recommended to backup the important files from the SharePoint site first in case of data loss. let’s check out how it works:

1. Go to the SharePoint admin center, and click Active sites on the left side.

2. Then sign in with your admin account.

3. Choose the site you need to archive, tap the three-dot icon, and choose Archive from the list.

4. Hit Archive in the pop-up window.

5. Then you can see the archived sites on the Archived sites page.

2 Tips for Managing a SharePoint Online Archived Site

Once you've archived a site, the work isn't over. Proper management is key to ensuring that your archived data remains secure and accessible.

Tip 1. Restore Archived SharePoint Sites

Archived sites are typically stored in a read-only state, but they can be restored if needed. Simply navigate to the archive location, select the site, and choose the "Restore" option.

Tip 2. Organizing Archived SharePoint Sites

Keep your archive organized by labeling sites clearly and maintaining an index of archived content. Regularly review your archive to ensure it remains relevant and up-to-date.

FAQs About SharePoint Site Archive

Can You Archive a SharePoint Site Without Losing Data?

A: Absolutely! Archiving a SharePoint site keeps your files without deleting them—it simply moves them to a separate location where they can be accessed if needed.

How Long Does It Take to Archive a SharePoint Online Site?

A: The time it takes depends on the size of the site and the approach you're employing. Manual archiving might take anything from a few minutes to several hours, while automated technologies can speed up the process dramatically.

What Happens to Permissions When You Archive a SharePoint Site?

A: Permissions are retained when you archive a site, but you may need to update them if the archive is placed in a new location.

Can Archived SharePoint Sites Be Edited?

A: Archived sites are typically read-only, but they can be restored to an editable state if needed.

On the Bottom Line

Now, the SharePoint site archive is easy for all of us with the following solutions. Just find the best way to archive SharePoint sites easily and quickly. Furthermore, you can use MultCloud to sync files between clouds in 10 sync modes, like full backup, incremental, real-time, two-way, one-way, cumulative, etc.