ownCloud Share Folder Guide: Effortless File Sharing for All Users

Content Overview:

• How to Let ownCloud Share Folder with All Users?
• ownCloud Share Folder in 3 Ways
• Alternative Way to Share ownCloud Folder with All Users
• The End

How to Let ownCloud Share Folder with All Users?

If you are going to share files and folders with others from your ownCloud, don’t worry, here you can find easy ways to share ownCloud files.

ownCloud Share Folder in 3 Ways

To share ownCloud folder with all users, it’s easy for you because the following ways can help you out. Let’s find out the solution.

• Way 1. Create a Public Share for ownCloud Folder
• Way 2. Create a Private Share for ownCloud Folder
• Way 3. Share ownCloud folder with Guest Users

Way 1. Create a Public Share for ownCloud Folder

ownCloud share folder publicly allows others can access your files in the organization. Let’s find out the details:

1. Please log in to your ownCloud account, then click Personal from the left side.

2. Choose the folder you’d like to share, and choose the person icon (Share) at the end.

3. Hit Add link in the Public links section.

4. Click Copy link to create the ownCloud public share link.

5. Then paste the link to others to share with them.

Way 2. Create a Private Share for ownCloud Folder

If you don’t want to share with everyone on ownCloud, you can configure the ownCloud private share like this:

1. Please log in to your ownCloud account, then click Personal from the left side.

2. Choose the folder you’d like to share, and choose the person icon (Share) at the end.

3. Input the user information, like display name, user ID, email address, etc, and use commas to separate them.

4. Set up the share settings, like permissions, and expiration date, then click Share to share ownCloud folder with others.

Besides, you can create permanent link for the users that already have the access to the folder. Just click the link icon next to the share icon.

Way 3. Share ownCloud folder with Guest Users

Sharing an ownCloud folder with guest users is a useful feature for collaborating with people outside of your organization. By giving them restricted access, you ensure data security while still allowing them to view, download, or edit shared files as needed. Here's a simple guide to help you share folders with guest users effectively:

Step 1. Enable Guest Access in ownCloud

Admins have install the Guest application, and toggle this setting by going to Settings > Security and enabling the guest sharing option.

Step 2. Create a Folder for Sharing

Create a new folder or select an existing one that you'd like to share with the guest user. Organize the files within this folder, as guests will only have access to the files you include here.

Step 3. Share the Folder with a Link

Go to the folder, click the Share icon, and choose the Sharing option, then input the guest user in the User and Groups section, and hit enter. ownCloud will generate a unique link that can be shared with guest users.

Adjust permissions for the link:

• Read-Only Access: Allows the guest to only view and download files.
• Editing Access: Allows the guest to edit or upload new files within the shared folder.
• Password Protection: Add a password for an extra layer of security.
• Expiration Date: Set a date for the link to expire, limiting access duration.

4. Send the Link to the Guest User

Copy the generated link and send it to the guest user via email or any preferred communication method. Be sure to provide the password if password protection is enabled.

5. Track Guest Access and Activity

ownCloud allows you to monitor access logs for shared links. This helps you track when guest users access or modify files, giving you insights into collaboration.

6. Revoke Access When Needed

If you no longer want the guest user to have access, you can easily disable the share link. Go back to the folder’s Share settings and select Remove Link to instantly revoke access.

By following these steps, you can efficiently collaborate with external partners, clients, or temporary team members while maintaining control over your files and data.

Alternative Way to Share ownCloud Folder with All Users

Besides, you can also try another way to share ownCloud folder. The all-in-one web-based multiple cloud storage manager - MultCloud can do you a big favor. Although it’s designed to migrate files between clouds, you can perform ownCloud file sharing easily.

MultCloud supports almost all clouds (40+), including Google Drive, Dropbox, OneDrive, ownCloud, pCloud, Wasabi, Backblaze, Shared Drive, Shared with me, iCloud Drive, iCloud Photos, MEGA, Amazon S3, Box, Box for business, Google Workspace, Baidu, NAS, FTP/SFTP, WebDAV, etc.

You can share cloud files publicly, privately, and even share files in the official source cloud.

You can password-protect your files while sharing, which give another protection for you files.

Besides, you can perform ownCloud file requests to collect files from others and manage them in your ownCloud centrally.

Let’s share ownCloud folder with MultCloud, check the following steps for reference:

1. Click Sign Up Free to create a MultCloud account, then log in.

2. Hit Add Cloud > ownCloud, then follow the guide to add. It will list your ownCloud automatically once it is added successfully.

3. Open the folder you’d like to share, then select the folder, and choose Share > Share with MultCloud.

4. Choose Public Share, Private Share, or Source Share according to your demands, here is Private Share, hit Create Share.

5. It will show you the shared link and password, then hit Copy to copy the link to others to share ownCloud folder with all users.

6. When the recipient receives the link and password, they can access these files in this folder, and download or save them to their cloud easily.

The End

Until now, you have mastered the effective ways to share ownCloud folder. Except for the ownCloud built-in share feature, you can also share ownCloud folder with MultCloud. Besides, if you need to migrate files between clouds, you can try cloud to cloud backup, sync, transfer, or mother to enjoy.