Convert Outlook Message Format (MSG) to PDF in 2 Quick Ways

Quick Navigation:

• What is Outlook Message Format (MSG)?
• Why Convert Outlook Messages to PDF?
• 2 Ways to Convert Outlook Message Format to PDF
• FAQs about Converting Outlook Message Format to PDF
• To Sum Up

What is Outlook Message Format (MSG)?

The "Outlook Message Format" (MSG) is a file format used by Microsoft Outlook to store individual email messages and their associated data. MSG files are binary files that contain various types of information, including text, formatting, sender and recipient details, attachments, and metadata. This format allows Outlook to save and exchange email messages while preserving their structure and content. MSG files are typically used for archiving, backup, or sharing specific email messages outside of the Outlook email client. However, you might need to convert Outlook Message Format (MSG) to PDF for some reason.

Why Convert Outlook Messages to PDF?

Outlook email messages are typically in electronic format (plain text, HTML, and rich text (RTF)), which can be easily edited or lost. Converting them to PDF (Portable Document Format) offers several advantages:

• Preservation: PDFs retain the original formatting, fonts, and layout of the email, ensuring it looks the same on any device.
• Security: PDFs can be password-protected or encrypted to safeguard sensitive information.
• Universal Compatibility: PDFs can be viewed on virtually any device without the need for specialized software.
• Legal Compliance: Many organizations require PDF documentation for legal and compliance purposes.

So how to convert Outlook email to PDF for free? Effective ways are described here, let’s get started exploring.

2 Ways to Convert Outlook Message Format to PDF

Here we will list the two ways to convert MSG to PDF for free and show you the step-by-step guide for reference.

Way 1. Convert Outlook Message Format to PDF in Bulk

First of all, we will show you the easiest way to convert Outlook MSG files to PDF, the powerful web-based cloud file manager - MultCloud, which allows you to convert all Outlook emails to PDF with attachments online or locally as you want. Here we will show you two parts about converting MSG to PDF online or locally, just get the information correspondingly.

Part 1. Convert MSG to PDF Online with MultCloud

If you’re using cloud storage, and want to convert MSG to PDF for Outlook to the cloud that you’re using, here are the simple steps for you to do it (take converting Outlook emails to OneDrive for example):

1. Please register a MultCloud account, then sign in. Or sign in with Google, Facebook, or Youtube.

2. Tap Add Email > Outlook in order, then follow the guide to add. Then hit Add Cloud > OneDrive to add to MultCloud.

3. Click Email Migration from the left side, then choose all Outlook email messages as the source and OneDrive as the destination.

4. Hit Migrate Now to convert Outlook message format to PDF in bulk.

If you would like to automatically convert email to PDF for Outlook, try Schedule and Email Filter to run it smoothly.

Part 2. Convert Outlook Message Format to PDF Locally

If you just want to archive Outlook emails to your computer, you can download all Outlook emails from Outlook with the help of MultCloud, the detailed steps are listed below:

1. Please ensure you have added Outlook to MultCloud or add it now.

2. Click Outlook from the left side, then open your Inbox folder, and scroll down to show all Outlook emails.

3. Tick the box next to Select All and hit Download.

4. Choose Save Attachments and other options you’d prefer, and click OK to convert MSG to PDF in bulk.

After converting MSG to PDF online or locally, then you can manage all PDFs in a safe place just in case of data loss.

Way 2. Convert MSG to PDF within Outlook

Except for converting MSG to PDF without Outlook, you have another way to convert Outlook message format to PDF within the Outlook web app.

Here are the steps to convert Outlook message format to PDF with Outlook's built-in print feature:

1. Please log in to your Outlook account from the Outlook web app.

2. Go to Inbox, and open an Outlook email message, choose Print from the top menu.

3. Click Print, then choose Save as PDF in the Destination section at the pop-up window, and click Save.

4. Choose a location on your computer, rename the Outlook email PDF file, and click Save.

After completing the process, you will get a PDF file about the Outlook email.

FAQs about Converting Outlook Message Format to PDF

To Sum Up

In summary, converting Outlook message format (MSG) to PDF offers a reliable way to preserve, share, and secure email communications. Whether for archiving important messages or simplifying cross-platform sharing, the process empowers you to maintain the integrity of your email content while enhancing accessibility and security.