Archive OneDrive Data to Secure Your Precious Files

Content Overview:

• What is OneDrive Archive?
• Benefits of OneDrive Archive
• How to Archive OneDrive Data? 2 Quick Ways
• How to Find Archived Files in OneDrive?
• Troubleshoot OneDrive Archive Errors
• On the Bottom Line

What is OneDrive Archive?

Whether you’re managing personal files or need a reliable solution for your business, OneDrive archive helps you stay organized while ensuring your data is secure. But what exactly is a OneDrive Archive, and why should you care? From simplifying file organization to backing up Outlook data, OneDrive offers an array of archiving tools tailored to your needs.

OneDrive archive helps you to move inactive files that you might rarely access into an archive, then you can access them in the future. Let's delve into everything you need to know about it and how to make the most of its features.

Benefits of OneDrive Archive

OneDrive Archive is more than just a storage tool; it’s a system designed to help users streamline their digital lives.

Managing countless files can quickly become overwhelming. OneDrive Archive allows you to categorize and store data effectively, reducing clutter. With its advanced search features, you can locate archived files in seconds—saving valuable time. Whether you’re a freelancer looking to store client work or a business owner managing team data, OneDrive Archive offers a seamless solution.

Security is another top-notch benefit of using OneDrive Archive. Your archived files are stored in Microsoft’s highly secure cloud environment, protected by encryption and advanced compliance standards. This is particularly valuable for businesses that handle sensitive information. Whether you’re archiving financial reports or personal photos, OneDrive Archive ensures your data stays safe from prying eyes.

How to Archive OneDrive Data? 2 Quick Ways

In fact, there are multiple ways to archive OneDrive data, just check it out.

• Way 1. Automatically Archive OneDrive Files to Another Location
• Way 2. Manually Download OneDrive Files for Archive

Way 1. Automatically Archive OneDrive Files to Another Location

First of all, here we will show you the easiest way to archive OneDrive files, that’s the comprehensive web-based multiple cloud storage manager - MultCloud.

Exclusive. MultCloud is dedicated to migrating files between clouds without downloading.

Diverse. It supports 40+ clouds and services, including Google Drive, Google Photos, Google Workspace, Dropbox, OneDrive, Dropbox Business, MEGA, MediaFire, pCloud, ownCloud, iCloud Drive, iCloud Photos, Box, Box for Business, Wasabi, Backblaze, etc.

Versions. It keeps backup versions so that you can restore data to any version you keep.

Security. It uses 256-bit AES encryption and OAuth authorization system to safeguard your files.

So, how to archive OneDrive files to Google Drive with MultCloud, check the following steps:

1. Log into your MultCloud account after registering.

2. Tap Add Cloud from the sidebar menu, choose OneDrive, and grant access to your OneDrive account. Add Google Drive accordingly.

3. Click Cloud Transfer on the left, then choose OneDrive files as the source, and choose a location in Google Drive as the destination.

4. Press the Transfer Now button to archive OneDrive files to Google Drive.

MultCloud not only archives your OneDrive files but also archives OneDrive for Business. Moreover, you can use it to archive Outlook emails to OneDrive, or other clouds via email migration. Why not give it a try now?

Way 2. Manually Download OneDrive Files for Archive

Downloading your OneDrive files straight to your local storage is one easy approach to creating an archive of them. If you desire an offline backup of important data, this method is especially helpful. Follow these steps to archive OneDrive data:

1. Open your OneDrive account and log in. Go to your OneDrive account and open your browser. Make sure you're logging into the right account, particularly if you oversee several OneDrive accounts.

2. Select the files that you wish to archive. Choose the files or folders you wish to download by looking through your directories. To select several files, hold down the Ctrl key on Windows or the Command key on Mac.

3. Get the Selected Files. Select the "Download" option by performing a right-click on the chosen files or folders. If you have selected more than one item, your files will be compressed into a ZIP folder.

4. Move the Files to Your Archive Location. Once downloaded, move the files to your preferred archive folder on your computer or external storage. This keeps your OneDrive organized while ensuring the files are securely stored offline.

How to Find Archived Files in OneDrive?

OneDrive's user-friendly search and organizing tools make it simple to locate stored files. To find your preserved data, follow these steps:

1. Access your account on the OneDrive website by logging in.

2. From the left-hand sidebar, choose "Files" to open the file view.

3. At the top of the page, find and select the "Filters" option.

4. From the dropdown menu, select "Archived" or "Archived files" to filter your view.

5. Any archived files ought to appear in the file list after you've selected them.

If you're using the OneDrive software on your PC, you can also search the "Archived" folder inside your OneDrive folder to find any archived items. Remember that OneDrive archiving is a way to keep things stored but out of reach.

Troubleshoot OneDrive Archive Errors

Users sometimes run into problems using OneDrive Archive, such "OneDrive archive PST this file is in use" or "OneDrive archive PST error", even though it is normally dependable. Let's examine the causes of these issues and potential solutions.

Common Reasons Behind OneDrive Archive Errors

• File in Use: The "this file is in use" error occurs when a file, such as a PST file, is open in another program, like Outlook.
• Sync Conflicts: Errors can arise if there’s a syncing issue between your OneDrive app and the cloud storage.
• File Size Limits: Large PST files exceeding OneDrive’s upload limit may fail to sync or archive.

Solutions to Fix OneDrive Archive Errors

• Close Programs Using the File: To fix the "this file is in use" error, close the application (e.g., Outlook) currently using the file. Ensure the file is not locked by any background processes.
• Restart OneDrive Sync: To fix syncing issues, pause the OneDrive app's sync operation and then restart it. Reinstall the application if the issue continues.
• Compress Large Files: Before uploading a PST file to OneDrive for Outlook cloud backup, use a zip program to compress it or divide it into smaller portions.
• Make sure your internet connection is steady because a bad connection can interfere with the archiving process.
• Update Outlook and OneDrive: Verify that your Outlook and OneDrive applications are current. Outdated software can often cause compatibility issues.

On the Bottom Line

This thorough tutorial explains how to use OneDrive Archive for managing email backups, organizing business files, or personal use. You may increase your productivity and make sure your data is safe and accessible by implementing the suggested tactics.