How to Backup Gmail to QNAP for Reliable Email Archiving

Content at a glance:

• Are Any Gmail Backup Options Available?
• About Gmail and QNAP NAS
• How to Backup Gmail to QNAP NAS? 2 Ways
• FAQs about QNAP Gmail Backup
• On the Bottom Line

Are Any Gmail Backup Options Available?

Backing up Gmail emails to NAS is a reliable solution for you to archive Gmail emails to save space especially when there is not enough space in Gmail. Thus, freeing up space for Gmail is essential if you did not do that.

About Gmail and QNAP NAS

Gmail is a part of Google Workspace, which allows you to send, and receive emails to communicate with others, so Gmail contains many important files, including emails, attachments, and so on. However, relying solely on Google's servers can be risky. Accidental deletions, hacking, or even service outages can lead to data loss.

On the other hand, QNAP NAS is a powerful storage solution that allows you to create your private cloud. It’s like having a personal vault for your data, where you control access and security.

Therefore, backing up Gmail emails to QNAP NAS is a great option because it ensures your emails are safe, secure, and easily accessible. In the next parts, we will walk you through everything you need to know about QNAP backup Gmail, including step-by-step methods, tools, and tips to make the process seamless.

How to Backup Gmail to QNAP NAS? 2 Ways

Looking for effective ways to back up Gmail emails to QNAP NAS? Here are 2 ways for you to learn how it works. Just find the step-by-step guide for reference.

• Way 1. Backup Gmail to QNAP NAS with MultCloud
• Way 2. Export Gmail Using Google Takeout And Upload to QNAP NAS

Way 1. Backup Gmail to QNAP NAS with MultCloud

Fortunately, here comes the powerful online multiple cloud storage manager - MultCloud for help. Why? Check the following information:

MultCloud supports 40+ services, including Google Drive, Google Photos, Gmail, Outlook, pCloud, ownCloud, MEGA, MediaFire, NAS, FTP/SFTP, WebDAV, Backblaze, OneDrive, SharePoint Online, Dropbox, Dropbox for Business, Wasabi, Amazon S3, etc.

It offers cloud to cloud backup feature, which means you can backup files from one cloud to another, and keep file versions for restoration in the future.

The exclusive Email Migration allows you to migrate or download emails from Gmail, Outlook to another cloud or your computer, very useful for data archiving.

It uses 256-bit AES encryption and a standard OAuth authorization system to safeguard your files and privacy.

All the Gmail emails will be converted into PDFs instead of MBOX, or EML files, so these files can be used in many situations and can be searchable and accessible.

So, how to backup Gmail emails to QNAP NAS with MultCloud, here are the simple steps:

1. Create a MultCloud Account:

Visit the MultCloud website and sign up for a free account. If you already have one, log in.

2. Add Your Gmail and QNAP NAS Accounts:

Click on “Add Email” and select Gmail. Follow the prompts to authorize MultCloud to access your Gmail account. Click Add Cloud to add your QNAP NAS.

3. Set Up the Gmail Backup to QNAP Task:

Click Email Migration on the left under the Common Tools section, tick Gmail to select all emails and select a folder in QNAP NAS as the destination.

4. Configure Gmail QNAP backup settings:

• The Options allows you to configure Migration Settings and Notification. Save attachments, set up the conversation format, save the last message only, and more with Migration settings. You can enable email notification in Notification when the task is finished.
• Schedule permits you to run the task daily, weekly, monthly, which keeps your data up-to-date.
• Email Filter can choose emails to migrate using these filters, like from, to, date, attachment, or unread, etc. Just try to select the wanted Gmail emails flexibly.
• Enjoy all premium features after unlocking, then you can enjoy schedule, email filter and other premium functions.

5. Start the QNAP Gmail backup task: 

Click the Migrate Now button to move Gmail emails to QNAP NAS directly and quickly.

This method is ideal for those who want a hands-off approach to QNAP mail backup.

Way 2. Export Gmail Using Google Takeout And Upload to QNAP NAS

If you prefer a more manual approach, Google Takeout is a great option. It allows you to download your Gmail data as an MBOX file, which you can then upload to your QNAP NAS. Here’s how:

1. Access Google Takeout:

Go to takeout.google.com and sign in with your Gmail account.

2. Select Gmail Data:

• Scroll through the list of Google services and deselect all except Mail.
• Click "Next Step" to proceed.

3. Customize Export Settings:

• Choose the file type (MBOX is recommended) and the delivery method (email or cloud storage).
• Select the frequency (one-time or scheduled exports).

4. Download the File:

Once the export is ready, download the MBOX file to your computer.

5. Upload to QNAP NAS:

• Log in to your QNAP NAS interface.
• Navigate to the desired folder and upload the MBOX file.

This method gives you full control over your QNAP backup Gmail process, though it requires a bit more effort.

Limitation: Although you can use Google Takeout to export Gmail emails but it’s difficult to search and access due to the MBOX file format.

FAQs about QNAP Gmail Backup

Can I automate the backup process?

Yes, tools like MultCloud allow you to schedule regular backups, making the process completely hands-free.

Is it safe to use third-party tools like MultCloud?

MultCloud uses advanced encryption to protect your data, ensuring a secure QNAP Gmail backup process.

How much storage do I need on my QNAP NAS for Gmail backups?

It depends on the size of your Gmail account. Most users find that a few gigabytes are sufficient, but heavy users may need more.

On the Bottom Line

Anyone who values their data would be wise to back up their Gmail to a QNAP NAS. Backing up Gmail emails to QNAP NAS guarantees that your emails are safe, secure, and always accessible, regardless of whether you opt for the automated convenience of MultCloud or the manual control of Google Takeout. You can create a dependable QNAP mail backup system that provides you with peace of mind by following the instructions in this article.

Besides, you can sync files between clouds in real-time, download videos from Instagram, Facebook, Pinterest, and many more(1,000+ sites), etc. So, why not give it a try now?