How to Automatically Archive Emails in Gmail: A Step-by-Step Guide

At a Glance:

• Introduction
• Automatically Archive Emails in Gmail for Incoming Emails
• Gmail Auto Archive After X Days with MultCloud
• FAQ About Gmail Auto Archive
• The End

Introduction

Like most people, you undoubtedly have a ton of emails from friends, work, newsletters, and other sources in your Gmail inbox. During the chaos, it's simple to overlook crucial discussions. Gmail's ability to automatically archive emails so becomes crucial. By streamlining your inbox, this function relieves you of the burden of manually handling every email, enabling you to keep your communications accessible and organized.

The detailed setup instructions for using Gmail's auto-archive and solutions to some commonly asked problems will all be covered in this post. We have all the information you need, whether you want to have Gmail automatically archive emails after a certain amount of time or after 30 days. Let's begin!

Automatically Archive Emails in Gmail for Incoming Emails

So, how to automatically archive Gmail emails and make your Gmail tidy up? Check the following guide:

1. Sign in to Your Gmail Account on the website. Make sure you're in your inbox where all the action happens.

2. Tap on the gear icon in the top right corner and choose “See all settings”.

3. Go to the “Filters and Blocked Addresses” tab and click on “Create a new filter”. This is where you can specify which emails you want to automatically archive.

4. You can choose to automatically archive certain emails based on specific criteria, like:

• Emails from a particular sender, subjects
• Emails containing certain keywords or phrases
• Emails file size
• Email contains attachments, etc.

5. Tick the box that says “Skip the Inbox (Archive it)” in filter options, and hit Create filter. Once you confirm the filter, Gmail will begin automatically archiving incoming emails that meet the defined conditions.

6. Send an email that satisfies the chosen criteria to test the filter after it has been implemented. The email will go directly into the archive rather than your inbox if all goes according to plan.

However, this way only works for Gmail incoming emails instead of old Gmail emails. What should you do?

Gmail Auto Archive After X Days with MultCloud

In fact, it’s important to note that Gmail doesn’t offer a built-in feature to archive emails exactly after a set number of days. That said, you have to use third-party tools to auto-achieve emails in Gmail.

Fortunately, you can automatically archive email in Gmail with MultCloud. MultCloud is a powerful online cloud storage manager that allows you to automatically archive emails for Gmail and Outlook.

You can perform Gmail auto-archive after x days easily with Email Filter.

You can set up a schedule email archiving to keep them safe.

These Gmail emails will be converted into PDFs, which can be used in many situations.

Archive all Gmail emails and attachments all at once.

So, how to archive Gmail emails automatically to OneDrive after 30 days for example with MultCloud? Here is how it works:

1. Sign in to your MultCloud Dashboard after registering.

2. Hit Add Email > Gmail, and follow the guide to add. Then add OneDrive or OneDrive for Business by hitting Add Cloud.

3. Select Email Migration on the left menu, tick Gmail to choose all Gmail emails, and a folder in OneDrive (for Business) as the target.

4. Hit Email Filter > Date > Older than a month > Save.

5. Hit Schedule > Daily, Weekly or Monthly to set up. Then press Migrate Now to automatically archive Gmail emails after 30 days all at once.

Although Gmail allows you to archive Gmail emails after 30 days in a manual way: Go to All Mail, choose Any Time under the search box, choose Older than a month, tick all the Gmail emails, and choose Archive. MultCloud is the best way to perform a Gmail automatic archive after comparing.

FAQ About Gmail Auto Archive

Will archiving emails in Gmail delete them?

A: No, archiving emails in Gmail does not delete them. It simply removes them from the inbox while keeping them safe in the "All Mail" folder. You can still search for and access archived emails at any time.

How can I retrieve archived emails in Gmail?

A: To retrieve archived emails, go to the “All Mail” folder in Gmail. You can also use the search bar to find specific archived emails by typing keywords or email addresses related to the email you’re looking for.

What is the difference between deleting and archiving emails in Gmail?

A: The primary difference is that archiving keeps your emails in Gmail, just outside the inbox, while deleting removes them from your account entirely (after 30 days in the Trash folder). Archiving is a way to keep emails for future reference, without cluttering your inbox. Check Gmail archive vs. Delete if needed.

The End

This guide covers everything you need to know about automatically archiving emails in Gmail, including setting it up, customizing the auto-archive settings, and understanding the benefits of a cleaner inbox. If you follow these steps, you'll have a well-organized Gmail account, and no email will ever be out of reach.