How to Effectively Archive Gmail Inbox | Full Guide

At a Glance:

• What is Archive in Gmail?
• Gmail Archive vs. Inbox
• How to Archive Gmail Inbox Effectively?
• Where to Find Archived Emails in Gmail?
• How to Undo Archived Emails in Gmail?
• Best Way to Archive Gmail Inbox to Free Up Space
• The End

What is Archive in Gmail?

Gmail is a famous email server, which helps you to receive, archive, and manage Gmail emails. However, you might have the overwhelming feeling of an inbox that never stops growing and it is difficult to clean up. Archiving Gmail inbox removes emails out of Inbox to All Mail, which might be the best choice for you to make it tidy up. So, how to archive all inbox in Gmail? Don’t worry, here you can find the effective ways.

Gmail Archive vs. Inbox                                         

Before diving into how to archive Gmail inbox messages, it's crucial to understand the difference between the archive and inbox functions in Gmail. Your Gmail inbox is the default folder where all incoming emails are stored, whether you read them or not. When you archive an email in Gmail, the archived Gmail emails will be moved out of the inbox without deleting it, and are stored in the "All Mail" folder, which you can search or retrieve at any time. Check Gmail archive vs. delete if required.

How to Archive Gmail Inbox Effectively?

• Archive Certain Gmail Inbox Emails
• Archive All Inbox in Gmail

Archive Certain Gmail Inbox Emails

To archive certain Gmail emails, check the following steps:

1. Log in to your Gmail account using your credentials.

2. Click Inbox from the left side to show all. Then tick the checkbox next to the emails you want to archive.

3. Choose the Archive icon on the top menu.

4. You will be prompted by the message: * conversations archived.

5. If you accidentally archive Gmail emails, you can undo the archiving by clicking Undo when the message shows up.

Archive All Inbox in Gmail

1. Please log in to your Gmail account on the website.

2. Click Inbox to show all Gmail emails.

3. Tick the select box on the top left corner to choose the first 50 Gmail emails, then hit the word: Select all ** conversations in Primary to choose all Inbox Gmail emails.

4. Select the Archive icon at the top toolbar to archive entire Gmail inbox easily.

By following these simple steps, you'll have successfully archived your entire Gmail inbox (or specific emails), freeing up space and keeping things organized without losing any important messages.

Where to Find Archived Emails in Gmail?

Wondering how to find archived emails in Gmail? Once you archive emails, they don't disappear. They just get moved to the "All Mail" section and it’s difficult to find. The good news is, you have ways to retrieve them!

Here's how to find archived emails in Gmail:

1. Go to the Gmail website and sign in to your account.

2. Click on the "More" option to expand additional options like All Mail.

3. Select "All Mail" and it shows any messages that have been archived and are no longer in your inbox.

4. Find the archived Gmail email by hovering over the email, if the archive icon is greyed out at the end of the email, it’s an archived Gmail email, or it’s not.        

How to Undo Archived Emails in Gmail?

How to get archived mail back to inbox in Gmail? Except for the above undo method, you can also move the archived Gmail emails into Inbox to undo the archving. Here are the steps to undo archived emails in Gmail:

1. Click More to expand the left menu and choose All Mail in Gmail.

2. Find the email(s) you want to move back to the inbox. Select them by clicking the checkbox next to each email.

3. Choose the "Move to Inbox" option at the top of the screen. Then it will restore the email(s) to your primary inbox.

That’s all there is to it! This simple process allows you to move archived messages back to the inbox if they need your immediate attention.

Best Way to Archive Gmail Inbox to Free Up Space

Although you can use the above ways to archive Gmail emails, your Gmail space will be taken up. If you would like to free up space for Gmail, you can use the powerful email archiving tool to make it, the web-based multiple cloud storage manager MultCloud.

It not only moves files from one cloud to another but also provides exclusive email archiving features to help, like email download, and email migration.

You can archive Gmail, Outlook emails all at once.

Filter Gmail emails using different filters, like attachments, date, sender, recipients, etc.

It supports 40+ clouds, including Dropbox, Google Drive, OneDrive, Google Workspace, OneDrive for Business, Amazon S3, Box, Box for Business, ownCloud, Wasabi, Backblaze, iCloud Drive, iCloud Photos, FTP/SFTP, NAS, WebDAV, IDrive e2, etc.

It converts Gmail emails as PDFs instead of .eml, .mbox, etc, which can be used in many situations.

Thus, how to archive Gmail emails to Google Drive for example with MultCloud, check the following simple clicks:

1. Go to the MultCloud website and create an account. Then log in to MultCloud Dashboard.

2. Once you've logged in, you'll need to add your Gmail account. Click Add Email > Gmail, and follow the guide to add. Add Google Drive by clicking Add Cloud.

3. Click Email Migration on the left, tick the Inbox folder in Gmail, and choose a location in  Google Drive as the destination, press Migrate Now to start archiving the entire Gmail Inbox effortlessly.

The End

When it comes to Gmail account management, learning how to archive Gmail inbox messages is revolutionary. You now understand how to keep your emails organized and easily accessible, whether you're archiving a single email or your entire inbox.

And there's no issue if you need to undo an archive! Restoring old emails to your inbox is simple with Gmail. MultCloud is a great substitute for hand-held Gmail inbox message management and archiving if you prefer a more automated method.

Therefore, take charge of your email management like a pro and start archiving Gmail messages immediately to avoid cluttering your inbox!