What are SharePoint Server and SharePoint Online?

What are SharePoint Server and SharePoint Online?

So what are SharePoint Online and SharePoint Server? Try to break it down. SharePoint is a flexible platform that helps you share and manage information for your company. Think of it as a digital workspace where your team can collaborate on work documents and organize data. Currently, SharePoint can be used in two main ways: online with SharePoint Online or locally with SharePoint Server.

Installing SharePoint Server on your personal server within your company network is a software program. You have full control over customization, personalization, and maintenance. It is like having your own personal cloud for SharePoint. Microsoft offers SharePoint Online as a cloud service. Microsoft manages everything about the server and the underlying infrastructure. So you don’t have to worry about servers or infrastructure; everything is handled by Microsoft. It is similar to renting an office car in the cloud for your SharePoint needs.

SharePoint Server vs. SharePoint Online: Key Differences

To make the best choice for your company, you need to understand the differences between SharePoint Server and SharePoint Online. Now, we will explore the key differences.

1. Deployment

► SharePoint Server: Installed within your company’s network.

► SharePoint Online: Access this cloud platform using a web browser.

2. Admin

► SharePoint Server: Take full control over the organization and customization of your data.

► SharePoint Online: Regular updates and new features, but less customization than Server.

3. Pricing

► SharePoint Server: Higher startup costs for IT resources, software, and hardware maintenance costs.

► SharePoint Online: Typically lower in the future, but ongoing fees, depending on the subscription.

4. Security

► SharePoint Server: Your company’s IT infrastructure sets local security measures.

► SharePoint Online: Take advantage of Microsoft’s robust security measures.

5. Scalability

► SharePoint Server: Requires more hardware and software.

► SharePoint Online: Easily scales to meet growing demands.

SharePoint Server vs. SharePoint Online: Benefits

There are many advantages to both SharePoint Server and SharePoint Online.

Benefits of SharePoint Server

• Complete control: Customize SharePoint to meet your needs.
• Data sovereignty: Full ownership of your data.
• Offline access: Use SharePoint files even when you don’t have connectivity.

Benefits of SharePoint Online

• Low startup costs: No need to buy software or hardware.
• Automatic updates: Stay up to date with the latest versions.
• Accessibility: Access SharePoint from anywhere with an Internet connection.
• Connect to more Microsoft 365 services: Word, Excel, and Teams are easy to use.

SharePoint Server vs. SharePoint Online: Features

The core functionality of both models is the same, but some features differ.

Core Features

• Document management
• Collaboration tools
• Automation of work processes
• Website building
• Search features

SharePoint Server-Specific Features

1. More precise security controls and permissions.

2. More granular control over permissions and security.

SharePoint Online-Specific Features

1. Built-in social features and collaboration tools.

2. Integration with Cloud Services like Azure and OneDrive.

3. Innovation and Frequent Updates.

Which is Better for You?

There are several factors to consider when deciding between SharePoint Server and SharePoint Online.

• Control: SharePoint Server may be the best choice if you want complete control over your SharePoint environment.
• Cost: Consider the upfront cost and recurring fees.
• IT resources: Evaluate the expertise to manage your team’s infrastructure.
• Security requirements: Define your data security and sensitivity requirements.
• Scalability: Learn how each option fits into your future growth plans.

Bonus Tip: Transfer or Sync Files between SharePoint and Other Cloud Services

This article addresses the question "What are SharePoint server and SharePoint Online?" If you’re considering migrating files from your current cloud service to SharePoint, or vice versa, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, it allows for seamless file transfers from cloud drives like Google Drive to SharePoint Online without the need to download and then re-upload files. MultCloud also enables you to access and manage all your cloud accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDAV, and more.

Conclusion

Your organization’s requirements will determine which is best for SharePoint Server and SharePoint Online. Server provides ownership and control, but you need IT resources. Online is more convenient, scalable, and affordable, but less personal. When choosing, consider budget control, IT expertise, and the security you need.