Why You Might Need to Unzip Files in SharePoint?

Before delving into the particulars of the ‘how’, it is imperative to understand why unzipping files in SharePoint is important. Compressing large file uploads into a ZIP format saves space and accelerates the uploading process. These files might need to be extracted from SharePoint for separate access or editing purposes after being stored there. However, as the unzip function in SharePoint is not very smooth, knowing how to do it is a great thing for any user or group of users.

Many users have inquiries on how they can manage ZIP files directly from within SharePoint. For example, is it possible to unzip files within SharePoint? The answer is yes, but only with some limitations. That is why knowing how to easily unpack zip files in SharePoint saves time, helps to avoid frustration, and improves team collaboration.

How to Easily Unzip Files in SharePoint Using Built-In Tools

Let's get into the nitty-gritty of how to unzip files in SharePoint using built-in tools.

Step 1: Locate the file, hit the FILES > Zip & Unzip > Unzip Document.

Unzip Document
Unzip Document

Step 2: A new window will pop-up and you can select the preferences based on your situation. Then hit the Unzip button.

Unzip
Unzip

Then, the selected file will be unzipped and you can access files easily.

Note: Once your SharePoint files are synced with OneDrive, you can unzip them using any decompression software on your computer. Right-click the ZIP file and select Extract All or use a third-party tool to extract the files.

Troubleshooting: Common Issues and Solutions for Unzipping Files in SharePoint

Sometimes, users run into issues when trying to unzip files in SharePoint. Below are common problems and their solutions:

Issue 1: Files Not Syncing Correctly

Ensure that OneDrive is properly connected to your SharePoint library. Check your OneDrive settings and verify that your library is syncing in real-time.

Issue 2: ZIP File Too Large

SharePoint has file size limitations. If your ZIP file exceeds the allowed size, break it into smaller parts or use third-party software to manage the upload.

Issue 3: Permissions Error

Verify that you have the correct permissions to unzip and manage files in the SharePoint library. Speak to your admin if necessary.

Pro Tip: How to Transfer SharePoint Files to Another Cloud

While managing zipped files directly in SharePoint can be cumbersome, MultCloud can assist you with efficient file management across different cloud services. Although MultCloud doesn't unzip files, it allows you to transfer files seamlessly between platforms, making it easier to handle your documents. You can download zipped files, unzip them locally, and then upload the extracted files to SharePoint or other cloud services, ensuring a smoother workflow.

  • Cloud Transfer: MultCloud can transfer files from one cloud service to another directly without downloading and re-uploading.
  • Cloud Sync: With MultCloud, you can easily sync two folders between different cloud services in real-time.
  • Cloud Backup: You can backup and restore data between different cloud services automatically.
  • Instagram Downloader: MultCloud can help you download Instagram videos, photos, reels and stories to local device or remotely upload them to your clouds.
  • Email Migration: You can directly back up and save Gmail emails as PDFs to your computer or cloud drive in bulk. 
  • Manage all cloud accounts in one place: Connect all your clouds to MultCloud and you'll find it so easy to access and manage multiple cloud storage files with a single login.
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Conclusion

By applying these best practices, you'll not only save time but also improve your workflow efficiency. Remember, whether you're working with SharePoint online or the desktop version, knowing the steps to unzip files and troubleshoot common issues will enhance your productivity.

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