How to Sort by Date in Gmail: Easy Steps to Organize Your Inbox

Preface

Organizing emails can be a daunting task, especially when your inbox seems to have endless messages. If you’ve ever rushed to find an important email on a specific date, you’re not alone. Learning how to sort emails in Gmail by date can help you organize your cluttered inbox, save you time, and increase your productivity. Let’s take a look at why we should manage our Gmail settings ourselves and explore some possible ways to achieve this goal.

Why Sort by Date in Gmail?

Is your cluttered Gmail inbox feeling overwhelmed? Are you having trouble finding important emails amidst all the newsletters and promotional offers? Organizing emails by date can make a huge difference.

Now that you know why sorting by date has so many benefits, let’s take a look at some practical ways to make it work for you.

How to Sort by Date in Gmail

Solution 1: Use Search Filters in Gmail

Using Gmail’s powerful search filters is one of the easiest ways to sort emails by date. This method is perfect for beginners because it doesn’t require any additional equipment or technical knowledge. Users often overlook Gmail’s powerful search capabilities, which can lead to frustration when trying to find emails from a specific time period.

1. Open Gmail: Log in to your Gmail account using a browser or app.

2. Open the search box: Locate the search box at the top of the web page.

3. Use specific commands: For example, enter a date filter using "before:YYYY/MM/DD" or "after:YYYY/MM/DD".

4. Improve your search: Include additional keywords, such as sender or subject, along with the date filter to further improve your results.

5. Check results: Emails that match your criteria will be displayed in chronological order by Gmail.

Solution 2. Create a Custom Filter

Creating a custom filter is a more efficient way to organize your emails. This is especially useful if you frequently need to search by date. This is especially useful if you need to handle repetitive tasks, such as reviewing monthly reports or managing events that occur regularly.

1. Go to Gmail settings: Click the gear icon in the top right corner and select "See all settings".

2. Go to Filters: Select the "Filters and Blocked Addresses" tab.

3. Create a new filter: Click to create a new filter

4. Set the date parameters: Enter the date filter in the "Contains" section.

5. Add the filter in the appropriate location: Select an action, such as Label, Archive, or Classify after clicking "Create Filter".

6. Save Changes: Emails in Gmail are automatically sorted by date and sorted using your filter.

Solution 3. Export Your Emails to Google Sheets

Exporting your emails to Google Sheets is an alternative option if the Gmail interface doesn’t fit your needs. This is a great option for customers who need sophisticated sorting capabilities, such as those who manage large data sets.

1. Install the add-on: Use a program like Google Sheets Email Extractor to sync Gmail and Google Sheets.

2. Select the emails to export: Select the emails you want to sort chronologically.

3. Export information: Follow the instructions in the add-on to import the timestamps, including email data, into Google Sheets.

4. Emails sorted in Sheets: Use the Sort by Date feature in Google Sheets to sort your emails chronologically.

5. Check your data: Use spreadsheet tools to organize, sort, or filter your data further.

Bonus Tip: How to Directly Backup Gmail Emails to the Cloud

This article addresses the question "How tosort by date in Gmail?". If you’re considering saving Gmail emails to a cloud drive as PDFs, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, it allows for seamless file transfers from cloud drives like Gmail to OneDrive without the need to download and then re-upload files. MultCloud also enables you to access and manage all your cloud accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDAV, and more.

Conclusion

Exploring these options will streamline your process and help you manage your email with confidence. Knowing how to sort by date in Gmail can help you organize your digital life, whether you use the native feature or a third-party application like Google Sheets.