How to Share My Calendar on Outlook for Seamless Scheduling

Why Need to Share Your Calendar on Outlook

Sharing your Outlook calendar can significantly enhance your productivity and collaboration. By making your schedule visible to others, you can:

• Streamline Scheduling: Easily coordinate meetings and appointments with colleagues, family, or friends.
• Improve Team Collaboration: Share project deadlines, team availability, and shared calendars to optimize workflow.
• Delegate Tasks Effectively: Assign tasks to team members and track their progress.
• Enhance Transparency: Provide a clear view of your commitments, reducing misunderstandings and scheduling conflicts.
• Build Stronger Relationships: Share personal events with close friends and family to stay connected.

How to Share My Outlook Calendar with Others [New Version]

Sharing your Outlook calendar is a straightforward process that can be accomplished through various methods.

1. Open Your Calendar: Access your calendar in Outlook.

2. Right-Click on the Calendar: Right-click on the specific calendar you want to share.

3. Select "Sharing and Permissions": Choose this option from the context menu.

4. Add People: Enter the email addresses of the individuals you want to share the calendar with.

5. Set Permission Level: Select the appropriate permission level for the recipient:

• Can view all details: Can view your calendar but cannot make changes.
• Can edit: Can view and edit your calendar, including adding or removing events.

6. Send Invitation: Click "Share" to share with the recipients.

If you are using Outlook 365, it might be a little different in the "Sharing and Permission" interface. You will see contacts are divided into "Inside your organization" and "Outside your organization." The permission level is also more diverse.

How to Share My Calendar on Outlook 365 [Classic]

Since some user are still using the classic Outlook, here we will explain how to share calendar in classic Outlook 365 as an example.

Step 1. In the home tab, go to Calendar and select Share Calendar.

Step 2. Right-click on the specific calendar you want to share in the drop-down menu.

Step 3. Select Add, decide who to share your calendar with, and select Add.

Step 4. Select OK and you'll see the added people with a default permission level.

Step 5. If you want to give different person with a different permission level, just choose the name and then tick the permission level in the window below.

Step 6. Finally, click OK.

Troubleshooting Common Issues in the Outlook App

If you encounter any issues while sharing your calendar on the Outlook app, try the following troubleshooting steps:

• Update the App: Ensure you have the latest version of the Outlook app.
• Check Internet Connection: A stable internet connection is crucial for sharing calendars.
• Restart the App: Sometimes, a simple restart can resolve temporary glitches.
• Clear App Cache and Data: Clearing the app's cache and data can help fix certain problems.
• Check App Permissions: Ensure the Outlook app has the necessary permissions to access your device's contacts and calendar.

Bonus Tip: How to Manage and Back up Outlook Emails

This article addresses the question “how to share my calendar on Outlook?”. If you’re considering backing up your Outlook, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, you can save your Outlook emails as PDFs to your computer or cloud drives, such as Google Drive, OneDrive, or Dropbox, in bulk. MultCloud also enables you to access and manage all your cloud or Email accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDav, and more.