How to See Changes Made in PowerPoint SharePoint: Easy Steps to Track Edits

Why Need to Track Changes in PowerPoint on SharePoint?

It is crucial for effective collaboration and document management to track changes in PowerPoint stored on SharePoint. With the changes track, team members can see who made changes, what changes are, etc so that the accuracy and quality of the content can be ensured. In this guide, we will take you through the process of seeing changes made in PowerPoint on SharePoint and provide additional tips to manage changes effectively.

How to See Changes Made in PowerPoint SharePoint?

Prerequisites for Viewing Changes

Before trying to view changes made in PowerPoint on SharePoint, please make sure:

• You have the necessary permissions to access the document library.
• Version history is enabled for the document library.
• You are using a supported version of SharePoint and PowerPoint.

Steps to Enable Change Tracking in SharePoint

1. Navigate to Document Library: Open the SharePoint site and navigate to the document library where your PowerPoint file is stored.

2. Access Library Settings: Click on the settings icon (gear icon) and select "Library settings."

3. Enable Versioning: In the library settings, click on "Versioning settings" and ensure that version history is enabled.

4. Save Changes: Click "OK" or "Save" to apply the settings.

How to Track Changes in PowerPoint on SharePoint?

To track changes in PowerPoint on SharePoint, you can consider using Version History:

1. Open Document Library: Go to the SharePoint site and open the document library.

2. Select PowerPoint File: Click on the PowerPoint file you want to track changes for.

3. Access Version History: Click on the ellipsis (...) next to the file name and select "Version history."

4. Review Versions: A list of all versions of the document will be displayed, showing the date, time, and editor of each version.

5. Select a Version: Click on any version to view the specific changes made in that version.

On one hand, to check specific edits in PowerPoint SharePoint, you can select two versions to compare and see their specific difference. To easily identify difference in a short time, you can search for and turn to some professional PowerPoint's comparison tool, which can help highlight differences between the versions.

On the other hand, to see who edited PowerPoint in SharePoint, you can open the version history for the PowerPoint file, click on "View Editor Details" and get to know the name of the person who edited the file.

Tips to Manage Changes in SharePoint PowerPoint Like a Pro

Establish Clear Versioning

Ensure version history is enabled for PowerPoint files in SharePoint to track changes over time. Establish clear naming conventions for versions to easily identify the most recent and previous edits.

Utilize Co-Authoring Features

Leverage SharePoint’s co-authoring capabilities to allow multiple users to edit PowerPoint presentations simultaneously. Monitor edits in real-time with automatic tracking of changes made by different users.

Implement Approval Workflows

Set up approval workflows in SharePoint to control the review and approval of PowerPoint presentations before finalization. That is to say, all changes and updates must go through the designated approval process.

Utilize SharePoint Alerts and Notifications

 Set up alerts and notifications in SharePoint to receive updates on changes made to PowerPoint files. Keep track of user activities, including edits, comments, and approvals, through SharePoint’s activity feed.

Regularly Review and Update Policies

Periodically review and update change management policies to adapt to evolving business needs and technological advancements. Ensure that change management practices align with organizational policies and regulatory requirements.

 Conclusion

By following the steps outlined in this guide, you can effectively track and manage changes in PowerPoint presentations on SharePoint. Enable versioning, access revision history, compare versions, and ensure that you know who made each change. These practices will enhance collaboration, maintain document integrity, and ensure high-quality presentations.

The above is about how to see changes made in PowerPoint SharePoint. To manage SharePoint data with most ease and effectiveness, you can take advantage of MultCloud, a multiple cloud manager. As its name suggests, it allows you to add multiple cloud drives or accounts into the one platform for centralized management. Besides, it is able to help transfer, back up or sync one cloud data to another online without going through computer.