Create SharePoint Links: A Step-by-Step Guide

Preface

Anyone who wants to send or share a file or folder from SharePoint may do so by creating a link for sharing purposes. Creating shareable links is another way of accessing information more quickly. In this article, we guide you on the various steps and options available for creating different types of links for SharePoint.

Understanding SharePoint Links

To be precise, SharePoint links are internet addresses that grant access to specific files or directories within your SharePoint environment. They are convenient means of document sharing with colleagues, clients and external parties.

There are two basic types of SharePoint links:

• Anonymous Links: The links can be accessed by anybody who has them regardless if they have an active account with Share Point or not.
• Authenticated Links: The recipient must sign in using their valid share point credentials before being able to gain accessibility over contents in the shared file(s) using such a type of hyperlink.

Creating a Link to a Document

To create a link to a specific document in SharePoint:

Navigate to the document you want to share.

Click on the "Share" button located on the document's toolbar.

Choose the appropriate sharing option: You can create an anonymous link, an authenticated link, or share the document with specific people or groups.

Creating a Link to a Folder

To create a link to a folder in SharePoint:

Navigate to the folder you want to share.

Click on the "Share" button located on the folder's toolbar.

Choose the appropriate sharing option: You can create an anonymous link, an authenticated link, or share the folder with specific people or groups.

Creating an Expiring Link

If you want to limit access to your shared content, you can create a link that expires after a certain period.

Create a link to the document or folder you want to share.

Click on the "Advanced" settings to customize the link. Set an expiration date for the link.

 Creating a Link that Requires Authentication

To restrict access to your shared content to authorized users only:

Create a link to the document or folder you want to share.

Click on the "Advanced" settings to customize the link.

Enable the "Require sign-in" option.

Sharing Links Effectively

To do this, you must first consider your target audience - identify people who need such content and select appropriate options for its sharing.

Next set clear expectations- let them know what is in the shared material as well as act restrictions posed on it if any.

Finally, track link usage – use SharePoint’s analytics to keep records on who accessed it and when.

These guidelines will help you effectively create and SharePoint hyperlinks for collaboration across teams while enhancing your workflow.

Bonus Tip: How to Manage Multiple Cloud Drive Together

Creating a SharePoint link is a great way to share files or documents with your team. But managing file links across multiple platforms can become overwhelming, especially if you're using more than just SharePoint. This is where MultCloud can help. While SharePoint allows you to create shareable links, MultCloud makes it even easier to manage and share your files across various cloud storage services.

With MultCloud, you can seamlessly transfer, sync, and organize files, ensuring smooth collaboration across all your cloud platforms without any hassle.