Step-by-Step Guide: How to Add Someone to SharePoint Group

Preface

SharePoint groups are a set of users that can be managed collectively. Permission levels are a set of permissions that can be assigned to specific security objects. By default, SharePoint groups and permission levels are defined at the site collection level and inherit from parent objects. For every SharePoint administrator, it is necessary to learn how to add someone to a SharePoint group, which can help maintain security and streamline collaboration within organizations.

2 Methods to Add Users to SharePoint Groups

Two methods are introduced with stepwise guide to help with how to add users to SharePoint Groups. Just keep reading!

Add Users to SharePoint Groups in Administration Page

Step 1. Navigate to the SharePoint Site

Open your web browser and go to the SharePoint site. Please make sure you have appropriate administrative permissions to access site settings and manage users, otherwise, the process cannot go smoothly.

Step 2. Go to Site Settings

Click on the gear icon or the "Settings" menu ( that can be usually found in the top-right corner of the SharePoint site, but might vary in different SharePoint versions). Select "Site settings" from the dropdown menu. Then, you will get to the site administration page.

Step 3. Navigate to "People and Groups"

In the site settings page, click on "People and groups" under the "Users and permissions" section. This will open the "People and groups" page, in which you can manage users, groups, and permissions for the site.

Step 4. Add a New User or Group

Locate and click on the "New" button, which can be found at the top of the page or in a sidebar menu. Select "Add Users" , or click on "Add Groups" if you want to add a group of users.

Step 5. Assign Permissions

When a dialog box appear, just enter the name or email address of the user you want to add in the "Share with" field. Also, you can search for users by clicking on the address book icon and entering his or her address. Then, choose the appropriate permission level from the dropdown menu for your specific situation. 

Once done, the user will receive related notification. If you want to review and manage their permissions, you can return to the "People and groups" page, or use the search and filter options to find specific users or groups, and adjust their permissions as needed.

Add Users to SharePoint Groups via PowerShell

To use PowerShell to add users to specific SharePoint groups in SharePoint Online, follow these detailed steps:

Prerequisites:

• Install SharePoint Online Management Shell: If you haven't already, download and install the SharePoint Online Management Shell from the Microsoft Download Center. 

• Connect to SharePoint Online: Before you can manage SharePoint Online using PowerShell, you need to connect to your SharePoint Online environment. 

  • Open PowerShell as an administrator.

  • Run the following command to install the SharePoint Online PowerShell module (if not already installed): Install-Module -Name Microsoft.Online.SharePoint.PowerShell -Force

  • After installation, connect to your SharePoint Online environment using the following command:Connect-SPOService -Url https://yourtenant-admin.sharepoint.com

Notes:✎...

Replace https://yourtenant-admin.sharepoint.com with the URL of your SharePoint Online admin center. You will be prompted to enter your admin credentials.

Once connected, you can use PowerShell cmdlets like Add-SPOUser to add users to specific SharePoint groups. Here's how:

• Identify the SharePoint Group:

First, identify the SharePoint group to which you want to add users. You'll need the name of the group or its associated ID.

• Add Users to the SharePoint Group:

Use the Add-SPOUser cmdlet to add users to the SharePoint group. The syntax is as follows: Add-SPOUser -Site https://yoursite.sharepoint.com/sites/yoursite -Group "Your Group Name" -LoginName "[email protected]"

Notes:✎...

Replace https://yoursite.sharepoint.com/sites/yoursite with the URL of your SharePoint site where the group exists.

Replace "Your Group Name" with the name of the SharePoint group.

Replace "[email protected]" with the email address of the user you want to add.

 

• Batch Add Users::

To add multiple users at once, you can specify multiple -LoginName parameters separated by commas: Add-SPOUser -Site https://yoursite.sharepoint.com/sites/yoursite -Group "Your Group Name" -LoginName "[email protected]", "[email protected]", "[email protected]"

Last but Not Least

In this comprehensive guide, we share you guys with two methods to add someone to SharePoint Group online. Sincerely hope you can get whatever you need on this page. Wanna manage SharePoint with ease, or transfer SharePoint data to another account / cloud service? You can try MultCloud.

H2: Bonus Tip: Transfer or Sync Files between SharePoint and Other Cloud Services

This article addresses the question "how to add someone to SharePoint group". If you’re considering migrating files from your current cloud service to OneDrive, or vice versa, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, it allows for seamless file transfers from cloud drives like SharePoint to OneDrive without the need to download and then re-upload files. MultCloud also enables you to access and manage all your cloud accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDav, and more.