How Do I Change the Print Settings in Gmail: Ultimate Guide

Introduction to Gmail Print Options

Gmail offers a variety of print options to help users customize how their emails appear on paper. These options can be useful for saving important emails for reference, creating physical copies for legal or administrative purposes, or simply organizing your inbox.

Benefits of Printing Emails (to PDF)

Exporting email messages to PDF offers many benefits, including:

1. Content Preservation:  PDF files are a reliable format for long-term storage, ensuring that your email content remains accessible and readable even years later.

2. Universal Compatibility: PDFs can be opened and viewed on various devices and platforms without requiring specific email clients or software.

3. Consistent display: PDFs maintain the original formatting of your email, ensuring that recipients see the content exactly as you intended.

4. Preservation of visual elements: PDFs accurately retain text formatting, images, attachments, and hyperlinks, ensuring that your email content is displayed consistently.

5. Simplified sharing: PDFs can be easily shared via email, cloud storage, or other file-sharing platforms.

6. Encryption and password protection: PDFs can be encrypted and password-protected to safeguard sensitive or confidential information.

7. Free up Storage Space: Converting emails to PDF can help free up storage space in your email client or server.

How Do I Change the Print Settings in Gmail

Changing the print settings in Gmail is a straightforward process. Here's a step-by-step guide to help you get started:

Step 1. Open the email you want to print: Log in your Gmail account in your preferred browser, locate the email you want to print and open it.  

Step 2. Click on the "More" button. This is located in the top right corner of your screen.

Step 3. Select "Print." Or you can directly click on the Printer icon in the top right corner of the email conversation.

Step 4. The print dialog box will appear: Here, you can change various print setting, including:

Setting	Description
Destination	Specific printer or printing service where you want to send your print job.
Pages	Choose to print all pages or select a range of pages to print, allowing for more control over what gets printed.
Layout	Choose between portrait or landscape orientation for the printed page.
Color	Choose between color or black and white printing.
Paper Size	Select the desired paper size, such as letter or A4.
Pages per sheet	Choose how many pages of the email will be printed on a single sheet of paper
Margins	Adjust the margins to control the amount of white space around the printed content.
Scales	Adjust how much larger or smaller the content will appear on the printed page
Header and Footer	Decide whether to include a header and footer with information like your name, date, and email address.

Once you've made your desired changes, click on the "Print" button to print your email.

Common Issues When Changing Print Settings in Gmail

There are a few common issues that users may encounter when changing print settings in Gmail. Here are some solutions:

• If your print preview doesn't look as expected, try refreshing your page. This can sometimes resolve the issue.
• If you are still having problems, try using a different browser. Different browsers may have slightly different print settings.
• If you're unable to print a specific email, make sure you have the necessary permissions. In some cases, you may need to request permission from the sender to print the email.

Conclusion

Gmail's print options provide users with a great deal of flexibility when it comes to customizing how their emails appear on paper. By following the tips and best practices outlined in this guide, you can effectively adjust your print settings and ensure that your emails are printed exactly as you want them to look.

MultCloud: Bulk Convert Gmail Emails, Download to Local & Cloud At Once

With Gmail inbuilt print feature, you can only print Email one by one. It will cost you much time and efforts. If you just want to keep a PDF copy of important emails and attachments through the print feature, try MultCloud instead. It is able to convert 50 emails and attachements in one time (for free users, to convert more, you can consider upgrading the plan) into PDF formats. Moreover, you can filter what emails you want to convert by "From whom", "To whom", "Time", "Has Attachement or not", "Read or Unread", rather than printing all.

At last, after converting emails to PDF, you can choose download them to your local hard drive, or migrate to cloud drives including Google Drive, OneDrive, Dropbox, etc.