Access Shared OneDrive Folders in File Explorer

Preface

When dealing with shared folders, have you ever experienced the irritation of switching between OneDrive and File Explorer? You're not by yourself. "Can I see shared OneDrive folders in File Explorer?" is a question that many people have. Without a doubt, the answer is yes! By combining these two platforms, you can centralize file management, simplify workflow, and promote smooth teamwork.

This tutorial covers all the details on how to open shared OneDrive folders in File Explorer, on various OS platforms, and even looks at offline viewing options. Now let's get the keys to increased productivity and solve your problems with constantly moving between apps!

Benefits of Viewing Shared Folders in File Explorer

Before delving into the technical aspects, let's explore the clear advantages of viewing shared OneDrive folders in File Explorer:

Access Shared OneDrive Folders

Now that you're convinced of the benefits, let's get down to business! Here's how to access shared OneDrive folders in File Explorer:

Prerequisites:

• OneDrive Desktop App: Ensure you have the OneDrive desktop app installed on your computer. Download and install it from the official Microsoft website if you haven't already.
• Shared Folder Permissions: You must have the necessary permissions to view the shared folders. The owner of the folder determines who can access it and at what level (view only, edit, etc.).

Steps for Windows 11

Step 1: Right-click on the OneDrive icon in the system tray (usually located in the bottom right corner of your taskbar). 

Step 2: Select "Settings" > "Settings".   

Step 3: Under "Account", verify that you're signed in with the correct Microsoft account associated with the shared OneDrive folder. 

   Step 4: In the "Folders" section, check the box next to the "Shared Folders" option. This ensures that any folders shared with you appear within your OneDrive folder in File Explorer.    

  Step 5: Open File Explorer. Navigate to your OneDrive folder (usually found under "This PC"). 

 Step 6: You should now see a subfolder named "Shared with Me". This folder contains all the OneDrive folders that have been shared with you. 

Access Shared Folders on Mac  

Step 1: Open the OneDrive application on your Mac.

Step 2: Click on the "Settings" gear icon. Select "Preferences".

Step 3: Ensure you're signed in with the correct Microsoft account.

Step 4: Under the "General" tab, check the box next to "Show OneDrive in Finder Menu Bar". This adds a OneDrive icon to your Mac's menu bar for easy access.

Step 5: Open a Finder window. Click on the OneDrive icon in the menu bar.

Step 6: Navigate to the "Shared" folder. This folder contains all the OneDrive folders that have been shared with you.

Advanced Options

Need access to shared OneDrive folders even when you're offline? Here's how:

Step 1: Right-click on a specific shared folder within your OneDrive folder (Windows) or the Shared folder (Mac).

Step 2: Select "Always keep on this device" (Windows) or "Make available offline" (Mac). This downloads a local copy of the folder and its contents, allowing you to access them even without an internet connection.

Troubleshooting Tips

If you're encountering difficulties accessing shared OneDrive folders in File Explorer, here are some troubleshooting steps:

Way 1: Verify OneDrive Sync Settings

Verify that OneDrive is correctly syncing. In the system tray, which is often found in the lower right corner of your taskbar, right-click the OneDrive icon and choose "Open OneDrive settings." To be sure you're logged in with the right account, check the "Account" page. Make sure that "Start OneDrive automatically when I sign in to Windows" is turned on for automatic synchronization under the "Settings" tab.

Way 2: Check File Sharing Permissions

Verify again that you are authorized to access the shared folder. Inquire with the owner of the folder if you are unclear about your level of access.

Way 3: Restart OneDrive Desktop App

Glitches can occasionally be fixed with a simple restart. To exit OneDrive, right-click on the icon in the system tray and choose "Quit OneDrive." Next, click the OneDrive icon in the taskbar or Start menu to relaunch the application.

Way 4: Turn to MultCloud

While it’s possible, the process isn’t always smooth, especially when handling multiple shared folders. This is where MultCloud comes in handy. With MultCloud, you can easily manage shared OneDrive folders and other cloud services all in one place, without worrying about technical barriers or setup. It simplifies cloud management, allowing you to access your shared folders more efficiently.

FAQs

Q:  Is there a limit to how many shared folders I can see in File Explorer?

A: There is no set limit on how many shared folders you can view in File Explorer set by Microsoft. However, if you have a very large number of shared folders, factors like performance and storage capacity may become important.

Q: What happens to shared folders in File Explorer if I stop syncing OneDrive?

A: Any shared folders in File Explorer that aren't designated for offline access will disappear if you stop syncing OneDrive. However, as long as you have an internet connection, you may still access them on OneDrive.com.

Q: What if I'm still having trouble accessing shared OneDrive folders in File Explorer?

A: If none of the above-stated troubleshooting techniques work, try browsing internet forums or getting in touch with Microsoft support for more help.