Discover how to save Outlook emails to hard drive with our simple guide. Protect your important emails by saving them locally. Follow our easy steps to ensure your emails are backed up to hard drive no matter what format you need.
Saving Outlook emails to your hard drive is a prudent practice with several compelling reasons behind it. Let's explore why this simple step can be crucial for individuals and businesses alike:
To transfer Emails from Outlook to hard drive for backup, you have 5 different methods to choose from. Their core difference lies in the final email format you will get. In the following content, there are 5 formats (PST, EML, HTML, PDF and MSG) in total. Without any further ado, check out them one by one now.
First of all, we would like to introduce how to back up Outlook Email to hard drive as PST (Personal Storage Table) format, which is compatible with Microsoft Outlook.
Step 1. Open Outlook and go to File > Open & Export > Import/Export.
Step 2. Select Export to a file > Next > Outlook Data File (.pst).
Step 3. Select the email folder you want to export to hard drive and click on Next.
Step 4. Specify your hard drive as the location and click "Finish" to save the PST file.
If you want to save Outlook emails without PST format, you can choose EML as a workaround. EML is a standard used by a variety of email clients. Similar to a text file, you can open EML format file in any text editor (such as Notepad).
Step 1. Log in your Microsoft Outlook on your computer and open the mail you want to save.
Step 2. Click the three-dot menu on the upper right corner and select Save As in the drop-down menu.
Step 3. Then it will download to your computer as EML format and you can transfer them to destination hard drive.
To back up Outlook Email to Hard Drive as HTML format, do as follow:
Step 1. Launch Microsoft Outlook on your PC and open the email you want to save.
Step 2. Click the three-dot menu next to the Reply icon.
Step 3. Select View from the drop-down menu and click View Message Source.
Step 5. Then use Ctrl+C combination to copy the selected content, and use Ctrl+V to paste them to a text editor such as Notepad, Docs, Word and so on.
A simple yet effective method to save Outlook emails is by dragging and dropping them into a local folder on your computer. Through this way, the emails will be saved as MSG format. Here's how:
Step 1. Open Outlook and navigate to the folder containing the emails you want to save.
Step 2. Create a new folder on your hard drive where you wish to store the emails.
Step 3. Drag the selected emails from Outlook to the newly created folder.
Tip: No matter which method you choose, you may first need to check if your hard drive is correctly connected to your computer.
Among all formats for saving emails from Outlook to hard drive, the PDF is most popular thanks to its several distinct advantages:
To save Outlook emails as PDF, you can use the "Print" feature that Outlook email provides. The entire process is quite easy and simple to follow: just click and open the email you want to save to hard drive after entering the Outlook email platform, click on the "Print" icon on the uppper right corner, hit on "Print" again in the pop-out window, then choose "Save as PDF" in the preview window, and finally click on "OK".
If you just want to save a couple of Outlook emails to hard drive, this method is recommended. You just repeat the above process several times since it can only save a single email at one time. However, if you want to bulk save Outlook emails to hard drive as PDF format, you can try an alternative named MultCloud.
It is a versatile cloud management service, originally designed for online cloud to cloud sync, transfer, and backup, and now offers a reliable solution for backing up Outlook emails to various cloud storage platforms ( like Google Drive, Dropbox, OneDrive, iCloud and more) or local places directly.
To save multiple or bulk Outlook emails as PDF, use its "Email Download" feature and follow the steps:
Step 1. Go to the MultCloud site to get an account.
Step 2. Click “Add Email” and choose Outlook, then log in to your Outlook account to add it to MultCloud.
Step 3. Select the emails that you want to save to your external hard drive and click the “Download” button in the feature bar. Then tick the download options you need and click “OK”. MultCloud will immediately download your Outlook emails to your hard drive as PDFs.
Tip: Before downloading, you can choose a different backup format according to your needs. Or, you can save Outlook email attachments to hard drive as well.
A: Can I use MultCloud for email backup with other cloud storage providers besides Outlook?
Q: Yes, MultCloud supports multiple cloud storage providers, including Google Drive, Dropbox, OneDrive, and more, allowing you to manage emails from various accounts.
A: Is MultCloud safe to use for backing up sensitive emails?
Q: Absolutely! MultCloud prioritizes data security and uses encryption during file transfer, ensuring your sensitive emails remain protected.
A: Can I schedule regular email backups using MultCloud?
Q: If you backup your Outlook emails only to a hard drive, you may not be able to schedule a regular backup. However, MultCloud offers scheduled email migration to clouds, allowing you to automate regular backups as per your desired frequency.
Figuring out how to save Outlook emails to hard drive is a simple yet crucial task to ensure the safety and accessibility of your important communications. No matter what kind of email format you want, you can find the proper method.
However, with MultCloud's robust email backup features and seamless integration with various cloud storage platforms, managing and organizing your emails and cloud files becomes a breeze. Don't wait for a data disaster to strike; take the proactive step of securing your valuable emails today.