If you've ever wondered how to copy mail from Outlook to desktop, you're in the right place. In this post, we'll explore 2 simple yet effective methods to safeguard your crucial Outlook data. See more details below.
Before we go to the specific steps on how to copy Outlook folders to desktop, let’s first figure out why we need to do so. Copying Outlook folders to the desktop can be beneficial for several reasons:
If you prefer to save emails as PDF files, the following MultCloud method must meet your needs perfectly. MultCloud is a free cloud-management service and it is specially designed for file transfer or email transfer. It supports 30+ clouds and email clients to be used on one platform, including Google Drive, iCloud Drive, OneDrive, Gmail, and Outlook.
Email Download is the function that can be used to copy Outlook folders to the desktop. It has some highlights like:
Step 1: Get a free MultCloud account.
Step 2: Make your Outlook accessible on MultCloud. First, click “Add Email”. Then tap on the Outlook icon and log in to your account in the pop-up window.
Step 3: Open Outlook on MultCloud by clicking it in the left sidebar. Then choose all the emails in your desired folder and click “Download” in the upper taskbar.
Step 4: Name the task, select the settings, and click “OK”. Then, the email folder will be saved to your desktop as a zip file.
Note: If you have more than 50 emails in your desired folder, you may have to upgrade to a premium plan or your exporting may be restricted.
If your local storage is full, you can use Email Migration as an alternative to syncing Outlook folders to cloud drives, such as Google Drive, Dropbox, OneDrive, and iCloud. Compared to Email Download, Email Migration offers more customizable options that allow you to schedule the task, auto-select emails, and get a notification when the task is finished.
Step 1: Add Outlook and Google Drive to MultCloud.
Step 2: Create an Email Migration task according to your preferences. To create the simplest one, you can just choose Outlook and Google Drive in the boxes and click “Migrate Now” to upload the PDF files to Google Drive. Besides, you can open Options, Email Filter, and Schedule to see if you need them before starting the task.
Note: The Scheule is used to set a time-frequency for the migration task. You can make it daily, weekly, or monthly.
Except for PDF, you can also export Outlook folder to PST. This time we need to use the Outlook Import/Export Wizard.
Step 1: Open the Outlook app and click “File” in the upper-left corner.
Step 2: Choose “Open & Export” in the left bar and click the “Import/Export” button.
Step 3: Choose “Export to a file” as your action and click “Next”.
Step 4: Choose “Outlook Data File (.pst)” as the file type and click “Next”.
Step 5: Select an Outlook folder and click “Next’.
Step 6: Click “Browse …” and choose your desktop as the destination. Then click “Finish” to complete the operations.
When it comes to how to copy Outlook folders to desktop, you now have 2 effective methods at your disposal. Whether you prefer the convenience of exporting to a PST file or the versatility of using MultCloud to PDFs, you can confidently choose the approach that best suits your needs. However, if you prefer to save emails to cloud drives and want to transfer selectively, using MultCloud will be better.