Do you feel annoyed when you use the printer to save email as PDF? This post will provide 4 wonderful ways for you to replace it. You can know the 3 best ways to automatically save emails as PDFs via MultCloud. Also, there is a manual way to use the text editor to turn an email into a PDF.
Many people choose to use the print feature to transform emails into PDFs. However, some users still want to find an alternative solution on how to convert email to PDF without printing. So, why they do not want to print an email? There are 2 possible reasons.
To avoid the above problems, you can refer to the 4 ways in the following parts to turn emails into PDFs.
If you have downloaded the emails to your computer before, there is a way that allows you to save email as PDF offline. That is converting by a text editor like Microsoft Word or Apple Pages. However, this way may be complex. It needs you to copy the content from an email and paste it into a document which may mess up the email format. Also, this way may be time-consuming because you have to open every email. But whether you want to convert Gmail emails or Outlook emails, you can use this copy & paste solution.
Step 1: Create a new document in a text editor.
Step 2: Open an email, copy the content from it, and paste the content to the new document page.
Step 3: Click "File" in the upper-left corner and choose "Save as". Then select the downloading destination, name the PDF, and choose "PDF" in "Save as type". After doing those operations, you can turn an email into a PDF.
Converting emails to PDFs without printing is not a tough task. You can use MultCloud to realize it with just a few clicks instead of downloading any extra PDF-converting app or practicing the complex steps. MultCloud is a wonderful online service that aims to manage your multiple cloud drives and email clients in one place.
There are 3 features on MultCloud that you can make full use of to convert Gmail or Outlook emails into PDFs. If you want to keep emails in a local position, you can use Email Download. On the contrary, if you like to save emails on a cloud, Email Migration and "Copy to" will be the best choices. All of these 3 new features support converting multiple emails (up to 200 emails) into PDFs at once.
The following parts show how to save email as PDF in Gmail. If you want to convert Outlook email to PDF, just change Gmail to Outlook at each step.
Step 1: Go to the MultCloud website in your preferred browser and create an account for free.
Step 2: Add Gmail to MultCloud by clicking "Add Email" and the Gmail icon. Here MultCloud needs you to log in to your Gmail account in the pop-up window.
Step 3: Open Gmail on MultCloud and choose the emails that you'd like to convert to PDFs. Then, tap "Download" in the upper menu bar (or right-click the emails and choose "Download").
Step 4: Name the downloading package and tick the options in terms of your needs. Finally, click "OK" and the selected emails will be exported to your computer as PDF files.
Note: A free user can convert up to 50 emails to PDFs per month. However, you upgrade to a premium use so that there is no limitation for conversion. Also, you can download up to 200 emails at the same time in a task.
Step 1: Add Dropbox (for example) to MultCloud with the same steps for adding Gmail after you have a MultCloud account.
Step 2: Click "Email Migration" and choose Gmail and Dropbox in their corresponding boxes. Then, click "Migrate Now" and your Dropbox will receive the Gmail emails very soon.
Notes:
Step 1: Get a MultCloud and add Gmail and Dropbox to MultCloud.
Step 2: Open Gmail in the left sidebar and select emails that you are willing to transfer. Then click "Copy to" (or right-click the emails and choose "Copy to") and tap "OK".
Notes:
Whether you choose to use MultCloud or a text editor, you can solve the problem of "how to convert email to PDF without printing" smoothly. But MultCloud is recommended because you don't have to worry about your content being messed up. Besides, you can convert several emails at once.
Additionally, MultCloud can be used in various situations like using Cloud Sync to sync Google Drive with OneDrive. By Cloud Sync, all of your Google Drive files can be synced with OneDrive in real-time so that you don't have to update the files manually if you have a need.