Seeking the best way to migrate email from one G Suite account to another? Check out this comprehensive guide that provides clear instructions for email migration using Google Data Migration Service and MultCloud Email Migration. See more details below!
In order to free up storage space in the primary account and maintain access to previous emails (if needed), I have a user who would like to move their current emails to a secondary account. Which method works best for this? This user is approaching the 30GB per-user storage limit and has about ~10 years of email correspondence. At this stage, the issue is only the quantity of messages/files rather than the size of each individual item. We have completed the standard clean-up tasks, such as locating and eliminating huge files and emails. The plan is to move emails that are one year old or older to a newly made second account, from which they can be removed from the main account in order to free up storage space.
You can migrate email from one G Suite account to another. Google Workspace (G Suite) is a cloud-based productivity suite that offers a range of applications and tools to help individuals and organizations work more efficiently. It includes popular applications like Gmail, Google Drive, Google Docs, Google Sheets, and more. There are 3 reasons to migrate email to another Google Workspace account.
There is an easier way to achieve the migration which is by MultCloud Email Migration. MultCloud is a free service on which you can manage files in different cloud drives in one place, like Google Drive, Dropbox, SharePoint, and Google Workspace. Email Migration can automatically convert emails into PDFs and then directly transfer them to another cloud/account. With only 4 steps, you can create a migration task and transfer multiple emails per session. Additionally, if you want to migrate Outlook emails to Google Workspace, Email Migration can also play a role.
Step 1: Enter MultCloud and sign up.
Step 2: Add Gmail to MultCloud: click "Add Email" > select Gmail > log in to your destination Gmail account> allow MultCloud to access your accounts.
Step 3: To add Google Workspace, you will click "Add Cloud" > choose the Google Workspace icon > log in to the source Google Workspace account > allow MultCloud to access your files.
Note: When you log in to the Google Workspace account, enter the different one from the Gmail account. Or, the emails will be migrated to the same account not another one. Besides, you can choose to access all the accounts in your organization or just your personal account. If you want to access all the accounts, you should domain install the MultCloud app and choose "Access Organization" in the pop-up window.
Step 4: Click on "Email Migration" in the left bar and choose Gmail and Google Workspace in the boxes. Then you can open "Options" if you want to change the migration settings. Finally, tap on "Migrate Now" to start the task.
Notes:
This section will provide you with a common way for Google Workspace to transfer email to another account problem. This way is effective and free but it may be a little difficult for common users and will cost you much time to create a transfer task.
Step 1: Enter Google Admin Console and log in to your account.
Step 2: Extend the “Account” menu, tap on the “Data Migration” icon, and click “SET UP DATA MIGRATION”.
Step 3: Select “Gmail” in “Migration source” and click “START”.
Step 4: Choose the validity period of the emails that you want to transfer and check the Migration Options. Then click “SELECT USERS”.
Step 5: Click “Add user”, enter your Gmail address, and click “AUTHORISE” under it. Then allow Data Migration Service to access your Gmail and copy the given code.
Step 6: Paste that code into “Password” and enter another Google Workspace account in “G Suite email”. Then click “START” to initiate the process.
Note: If you also want to know how to delete a user before transferring emails with the Data Migrate Service tool, you can follow these steps:
Step 1: Navigate to the Admin console.
Step 2: Click Menu > Dictionary > Users.
Step 3: Select your desired user and click More Options > Delete user. Then, you can choose to transfer this user's data, including Drive and Docs, Calendars, and so on. If you want to migrate emails, continue with the above steps.
If you complete the G Suite transfer email to another user task and find that the Google Workspace account runs out of storage, you can move some files from one Google Workspace account to another using another MultCloud function - Cloud Transfer.
Step 1: Create an account on MultCloud for free.
Step 2: Connect the 2 Google Workspace account to MultCloud separately. To Add one account, first, click “Add Cloud” in the left bar and select the Google Workspace icon. Then, follow the instructions in the pop-up window to log in to your G Suite account.
Step 3: Click “Cloud Transfer” in the left sidebar and choose the 2 accounts in the FROM/TO boxes respectively. Then, click "Transfer Now" to initiate the G Suite to another G Suite transfer process. It won’t take you a long time to finish a task.
Note:
Making Google Workspace migrate email to another account seems tough but with the right guidance and tools, it can be a smooth and hassle-free process. This article has provided you with a comprehensive overview of using Google Data Migration Service and MultCloud Email Migration to easily transfer emails from one Google Workspace account to another. You must learn a lot from the post.
When you try MultCloud, you may find there are more functions for you to handle cloud problems. If you want to backup files on Google Workspace to Synology or other clouds, you can use Cloud Backup. Compared to Cloud Transfer, Cloud Backup additionally allows you to restore the files back to the source Google Workspace account which is helpful when you want to check the former versions of a file.
The easiest way to transfer Google Workspace emails to another account is by using MultCloud Email Migration. It can convert emails into PDFs and then directly save them to another cloud.
Whether you want to transfer emails from one business or personal Google account to another, you can take advantage of MultCloud. The steps are shown above. Just with 4 steps, you can easily batch-transfer emails to your desired destination with the "Schedule" and "Filter" features.
If you want to merge 2 Google Workspace accounts to manage their files in one place, MultCloud can also do you a favor since it allows you to add unlimited cloud accounts. Or, you can use the Cloud Sync function to let files on the 2 Google Workspace accounts update in real time and always remain the same.