Discover 3 efficient methods to effortlessly back up your Outlook emails to Google Drive. Safeguard your important communications with these step-by-step techniques. Backup made easy!
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Imagine losing critical business correspondence or cherished personal memories due to a technical glitch or accidental deletion. That's where backing up your Outlook emails comes into play. It provides a safety net against data loss and ensures you have a copy of your emails stored securely.
Google Drive offers a robust platform for storing and accessing your files, including emails. Its integration with various applications and devices makes it an ideal choice for backing up Outlook emails. Some benefits include:
There are multiple methods to save Outlook emails to Google Drive, depending on your preferences and requirements. Let's explore a few popular options:
The simplest method involves manually downloading emails from Outlook and uploading them to Google Drive. While this method provides full control over the process, it can be time-consuming, especially if you receive numerous emails with attachments regularly.
Part 1: Exporting Outlook Emails
Step 1. Launch Outlook and go to "File".
Step 2. Select "Open & Export" and choose "Import/Export".
Step 3. In the Import and Export Wizard, choose "Export to a file" and click "Next".
Step 4. Select "Outlook Data File (.pst)" and click "Next".
Step 5. Choose the folders you want to export (e.g., Inbox, Sent Items).
Step 6. Browse to choose the destination and provide a filename for the backup file.
Step 7. Click "Finish" to start the export process.
Part 2: Uploading Emails to Google Drive
Step 1. Open Google Drive in your browser.
Step 2. Click the "+ New" button and select "File upload".
Step 3. Locate and select the exported .pst backup file.
Step 4. Click "Open" to start the upload.
Power Automate, is a robust automation tool provided by Microsoft. It allows you to create automated workflows, known as "flows", to connect different apps and services. With Power Automate, you can set up flows to save Outlook attachments to Google Drive seamlessly.
Step 1. Sign in to Office 365, go to the "Templates" option, and search for "outlook to google drive". In the search results, find a template called "Save email attachments from Outlook.com to Google Drive".
Note: If you need to save email attachments in Office 365 to Google Drive, please select the corresponding template from the results.
Step 2. Log in to your Outlook and Google Drive accounts respectively, and click "Continue".
Step 3. After that, set up this template:
Step 4. Save the process and open it to start the automated process.
The above methods either require a complex configuration process or manual operations. So, is there a way to quickly and automatically back up Outlook emails to Google Drive? MultCloud is a web-based application that facilitates the integration between Outlook and Google Drive. This tool allows you to create automated workflows, triggers and actions to save Outlook emails to Google Drive based on certain conditions or rules.
What are the advantages of MultCloud compared to other tools?
Below are the detailed steps to backup Outlook emails to Google Drive.
Step 1. Sign up for a MultCloud account with your email, or log in directly with your Google or Facebook account.
Step 2. Click "Add Email" and select Outlook to give MultCloud access to your Outlook account.
Note: If you want to backup Gmail to Synology, just add Gmail and NAS accounts to MultCloud in advance.
Step 3. Click "Add Cloud" and select Google Drive to give MultCloud access to your Google Drive account.
Step 4. In the "Email Migration" page, select the emails and destinations respectively, and click "Migrate Now".
Notes:
Backing up your Outlook emails to Google Drive is a proactive measure to safeguard your crucial email data. By following the 3 ways with detailed steps outlined in this guide, you can ensure the security, accessibility, and longevity of your important correspondence.
1. Is manual backup better than using third-party tools?
Both methods have their merits. Manual backup offers control, while third-party tools provide automation and efficiency.
2. Can I access my backed-up emails offline?
Yes, if you download the backup file locally, you can access it offline using compatible software.
3. Do automated backup tools store my email credentials?
Reputable tools adhere to strict security standards and do not store your credentials.
4. Can I schedule backups for specific folders only?
Yes, MultCloud allows you to customize backup settings for specific folders.
5. Is there a limit to how much I can backup on Google Drive?
Google Drive offers varying storage plans. Choose a plan that suits your backup needs.