How to Star Emails in Outlook: Easily Mark Important Messages

Why Marking Important Emails is Useful

In today's fast-paced digital age, our inboxes are inundated with a constant stream of emails. It's easy for important messages to get buried amidst the clutter, leading to missed deadlines, forgotten tasks, and missed opportunities. By effectively marking important emails, you can prioritize your workload, improve your time management, and enhance your overall productivity.

How Starring Can Improve Email Organization

Starring emails in Outlook offers a simple yet powerful way to organize and prioritize your inbox. By visually highlighting important messages, you can quickly identify and focus on what matters most. This can help you:

• Improve Focus: By quickly identifying important emails, you can eliminate distractions and focus on completing urgent tasks.
• Enhance Time Management: Starring emails allows you to prioritize your workload effectively, ensuring that you address the most important messages first.
• Reduce Stress: A cluttered inbox can lead to stress and anxiety. By organizing your emails with stars, you can create a sense of order and control.
• Improve Decision-Making: Starring important emails can help you make informed decisions by providing easy access to critical information.

Steps for How to Star Emails in Outlook on Desktop

In Gmail and Outlook, both systems allow you to mark important emails, but they use different terms and methods. Starred emails in Gmail are used to highlight important or flagged messages. You can star an email by clicking on the star icon next to the message. In Outlook, flagging an email serves a similar purpose to starring in Gmail. It marks the email as important, helping you remember to follow up or take action later.

To flag an email in Outlook on your desktop, follow these simple steps:

Step 1. Open the Email: Double-click on the email you want to star.

Step 2. Locate the Flag Button: Look for the Flag-shaped button in the email toolbar.

Step 3. Click the Flag Button: Clicking the Flag / Unflag button will toggle the feature on or off. Once the star is highlighted, the email is marked as important.

How to Star Important Emails in Outlook 365

Starring emails in Outlook 365 is a straightforward process. Here's how to do it:

Step 1. Open the Email: Locate the specific email you want to mark as important.

Step 2. Locate the Flag Button: Click on the flag icon in the email header. Once done, the email is marked as important and you can easily get it later.

Best Practices for Keeping Important Emails Accessible

To maximize the benefits of starring emails, consider these best practices:

• Regularly Review Starred Emails: Periodically review your starred emails to ensure they remain relevant and prioritize tasks accordingly.
• Unstar Completed Tasks: Once you've addressed a starred email, unstar it to keep your list of starred emails focused and manageable.
• Utilize Folders: In addition to starring emails, create folders to organize your inbox effectively. This can help you categorize emails based on topics, projects, or senders.
• Create a Starred Email View: Many email clients allow you to create a specific view for starred emails. This can be a helpful way to quickly access and review important messages.
• Consider Using Labels or Tags: In addition to starring emails, you can use labels or tags to further categorize and organize your messages. This can help you find specific emails more easily.

Bonus Tip: How to Manage and Back Up Outlook Emails

This article demonstrates “how to star emails in Outlook”. If you’re considering backing up your Outlook, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, you can save your Outlook emails as PDFs to your computer or cloud drives, such as Google Drive, OneDrive, or Dropbox, in bulk. MultCloud also enables you to access and manage all your cloud or Email accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDav, and more.