Master How to Sort Gmail by Sender and Organize Your Emails Like a Pro

Our daily life in this world moves more quickly and emails constitute an essential component. They are the thread that binds our discussions together, whether personal or professional. Because there are lots of emails reaching our inboxes every single day, it may be easy to get lost in vital conversations. One of the questions individuals ask is how do I sort by sender in Gmail? This is a simple request with so many advantages but sometimes hard to accomplish. Sorting your messages in terms of their senders can save time, increase productivity while enabling one to avoid loss of crucial information.

But why exactly do so many users want to know how to sort Gmail by sender? Let’s explore a few reasons.

Why Users Want to Sort Gmail by Sender

• Find Important Emails Quickly: The biggest reason is often to locate important emails quickly. Emails could be too many. Some are for your boss or clients while others are irrelevant. You will have ease in finding particular emails serving certain people if you do sorting by sender.
• Organize Conversations: When you’re dealing with multiple threads from the same person, sorting by sender allows you to see the entire conversation history in one go. It’s particularly useful if you’re managing projects or handling customer inquiries.
• Declutter Your Inbox: It’s so easy for inboxes to become cluttered with newsletters, promotional emails, or automated messages. By sorting emails from specific senders, you can quickly delete or archive non-essential emails and focus on what’s really important.
• Avoid Missing Critical Messages: There are times when you might accidentally overlook crucial emails from a specific sender because they’re buried among dozens of other messages. Sorting Gmail by sender ensures you won’t miss those must-read emails.
• Simplify Follow-Ups: Sometimes, you need to follow up on emails from particular people. Sorting by sender can make this much easier by giving you a complete overview of all messages from that person, making it a breeze to find the one you need to respond to.
• Monitor High-Volume Senders: For newsletters, bulk messages, or companies sending frequent updates, sorting by sender helps you manage the volume and prioritize what matters to you without drowning in emails.
• Easier Management of Multiple Email Accounts: If you’re managing different email accounts or forwarding emails to Gmail, sorting by sender can help you streamline your organization process and manage multiple conversations more effectively.

Given the reasons stated above, one can easily see how sorting emails by sender can significantly increase productivity. Let us now look at a few simple ways on how to sort Gmail messages according to senders.

Solution 1: Using Gmail’s Search Feature to Sort by Sender

One of the simplest and most direct ways in which you can sort Gmail by sender is through the search feature. What makes this possible is Gmail’s search bar that allows you to type specific queries and sieve through your inbox.

The following steps can be followed when starting off:

• Open Gmail: Once you’re in your inbox, locate the search bar at the top of the page. You’ll be using this to find emails by sender.
• Enter the Sender’s Email Address: In the search bar, type in the email address of the sender whose messages you want to sort. For example, if you’re looking for all emails from a specific person, type their address.
• View Emails: After hitting enter, Gmail will display all messages from that particular sender. This allows you to view emails by sender quickly and efficiently.

In the event you’re rushing or trying to locate particular conversations trace quickly; then you might want to simply explore this straightforward remedy for sorting out the muddle. And this mess is due to a lot of e-mails arriving; however, the problem is solved by this device.

Solution 2: Creating Filters to Automatically Sort Emails by Sender

Another solution to how to filter Gmail by sender is to create filters that automatically sort your emails for you. This is particularly useful for ongoing management and organization of your inbox.

Here’s how you can set it up:

• Open Gmail and Go to Settings: In your Gmail inbox, click the gear icon at the top right, then click “See all settings” to access Gmail’s full settings menu.
• Go to Filters and Blocked Addresses: In the settings menu, navigate to the “Filters and Blocked Addresses” tab. Here, you’ll create a new filter to organize Gmail inbox by sender.
• Create a New Filter: Click “Create a new filter” and enter the sender’s email address into the “From” field. This tells Gmail to identify all emails from that person.
• Choose an Action: Once you’ve identified the sender, you can choose what you want Gmail to do with their emails. You can apply labels, archive them, or automatically move them to a specific folder.
• Save the Filter: Click “Create filter” to save your settings, and Gmail will automatically sort future emails from that sender according to your preferences.

This method is ideal for managing high-volume senders, such as newsletters or frequent updates, and ensuring that your inbox stays neat and tidy.

Solution 3: Using Gmail Labels to Organize by Sender

Labels in Gmail are one of the most effective ways to organize your inbox, especially if you’re looking to organize Gmail inbox by sender. Labels work like folders, helping you categorize and easily locate emails.

Here’s how you can use them:

• Open Gmail and Select Emails: In your inbox, select the emails from the sender you want to organize. You can do this by clicking the checkbox next to each email.
• Create a New Label: Once you’ve selected the emails, click on the “Label” icon at the top of your inbox and choose “Create new.” Name the label something like the sender’s name for easy identification.
• Apply the Label: After creating the label, Gmail will ask if you want to apply it to the selected emails. Once you do, all emails from that sender will now appear under that label for quick access.
• View Emails by Label: To view the emails under that label, simply click on the label in your sidebar, and all relevant emails will appear. This is a simple and efficient way to view emails by sender in Gmail without constantly searching for them.

This method provides an easy way to group and view conversations from specific senders, ensuring you never miss an important message.

FAQ Section

Q: How many emails can I sort by sender at once?

A: You can sort an unlimited number of emails by sender in Gmail using the search bar or filters. However, Gmail may display them in loads depending on your inbox size; therefore, scrolling through many pages may be necessary.

Q: Is there a way to organize my Gmail inbox by sender on mobile?

A: You can indeed use the mobile search in Gmail to filter emails by sender or create desktop filters and labels which will be automatically reflected on mobile.

Q: Can I apply multiple labels to emails from the same sender?

A: Absolutely! You may definitely apply several labels on an email; in case of e.g. a mail from your boss concerning a particular project, apply both his/her name as well as project label.

Q: Why aren’t my filters working properly?

A: To make sure your labels are functioning appropriately, verify that you have specified the correct conditions for each filter. This means checking that you have the right email address for the sender, and making sure you have selected actions correctly, such as labeling and archiving.

Q: Can I delete all emails from a specific sender at once?

A: Yes, after searching for a sender’s emails, you can select all results and choose to delete them. If the number of emails exceeds one page, you may need to select “all conversations” to ensure everything is deleted.

Q: Will organizing emails by sender affect my storage in Gmail?

A: Sorting and labeling emails by sender doesn’t impact your storage. However, deleting emails from a sender will free up space, especially if they contain large attachments.

Here are the steps that will help you gain total control of your Gmail inbox by sorting it using the sender’s information. This process is made simple through the use of Gmail’s search, where you can create filters or set up labels to ensure that messages are managed in an effective and efficient way.

Archive Gmail with All Attachments with One-click

If you would like to archive your Gmail emails and all important attachments, the comprehensive web-based multiple cloud storage manager - MultCloud can do you a big favor.

With MultCloud, you are able to do the following useful things:

Archive all Gmail emails to your local computer or cloud service directly.

All the attachments will be archived too if you choose to do that.

All the emails will be saved in PDF file format, which is frequently used in many situations other than .eml, or other file formats.

MultCloud supports over 40 clouds and services, including Google Drive, Gmail, Outlook, Google Photos, Google Workspace, Dropbox, OneDrive, SharePoint Online, Shared with me, Shared Drive, pCloud, Amazon S3, Wasabi, ownCloud, FTP/SFTP, NAS, MySQL, iCloud Drive, iCloud Photos, and many more.

So, how to archive Gmail emails to OneDrive with MultCloud, check the following simple steps:

1. Please create a MultCloud account and log in. Create one if you did not registered.

2. Click Add Email > Gmail to add your account. Then hit Add Cloud > OneDrive to add.

3. After adding successfully, hit Email Migration, choose Gmail emails as the source while OneDrive as the target.

4. Hit Press Migrate Now to archive Gmail emails to OneDrive effortlessly.

You can also set up other settings, like schedule, email notification, email filter, and many more. To unlock unlimited email-to-PDF conversions and all premium features, please upgrade to an advanced plan of MultCloud, or you just have 50 email-to-PDF conversions for free.