How to Set Default Calendar in Outlook for Meetings and Productivity

Understanding the Outlook's Default Calendar

In Outlook, the default calendar is the one that automatically appears when you open the Calendar module. It's the primary calendar where you schedule appointments, meetings, and events. Understanding how to set and manage your default calendar is crucial for efficient time management and organization.

How to Change Default Calendar in Outlook Settings

You can also modify your default calendar settings directly from Outlook's options:

Step1 .Open Outlook Options: Go to "File" > "Options."

Step 2. Select Account Setting: In the right pane, click on "Account Settings > "Account Settings".

Step 3. List All Your Added Accounts: In the "Account Settings" dialog box, click the "Data Files" tab. It shows you a list of all your accounts.

Step 4. Choose the Target Calendar: Select the account in which you want your calendar information stored by default, and then click "Set as Default". 

Step 5. Save the Changes: Click Close. The default calendar now appears in your To Do bar.

Beyond the Basics: Advanced Calendar Customization

While the basic steps for setting a default calendar are straightforward, there's a wealth of advanced customization options available to tailor your Outlook experience to your specific needs.

• Multiple Calendars: You can create multiple calendars to categorize events based on different projects, teams, or personal interests. This helps you stay organized and focused.
• Color-Coding: Assign different colors to each calendar for easy visual identification. This is particularly helpful when you have a busy schedule with overlapping events.
• Calendar Sharing: Share your calendar with colleagues or family members to keep everyone informed about your availability. You can control the level of access and choose to share specific calendars or your entire calendar.
• Calendar Permissions: Set permissions for shared calendars to determine who can view, edit, or create events. This ensures that sensitive information remains confidential.
• Calendar Views: Customize your calendar view to suit your preferences. Choose between daily, weekly, monthly, or yearly views, and adjust the time intervals to display the information you need.

Bonus Tip: How to Manage and Back up Outlook Emails

This article addresses the question “how to set default calendar in Outlook?”. If you’re considering backing up your Outlook, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, you can save your Outlook emails as PDFs to your computer or cloud drives, such as Google Drive, OneDrive, or Dropbox, in bulk. MultCloud also enables you to access and manage all your cloud or Email accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDav, and more.