How to Embed a Video in Outlook Email Effortlessly

Why Embed Videos in Outlook Email

In today's fast-paced digital world, visual content has emerged as a powerful tool for capturing attention and conveying information effectively. Embedding videos directly into your Outlook emails offers a myriad of benefits:

• Enhanced Engagement: Visual content is inherently more engaging than plain text. Videos can spark curiosity, stimulate emotions, and encourage deeper interaction with your message.
• Improved Information Retention: Studies have shown that people retain information better when it's presented visually. By incorporating videos, you can enhance comprehension and recall.
• Personalized Communication: Videos allow you to personalize your message by addressing the recipient directly, using a conversational tone, and sharing personal anecdotes.
• Increased Click-Through Rates: Videos can serve as a compelling call to action, driving recipients to click on links, visit websites, or make purchases.
• Enhanced Brand Image: High-quality videos can elevate your brand's image, showcasing professionalism, creativity, and innovation.

By leveraging the power of video, you can create more dynamic, persuasive, and memorable Outlook emails.

Steps to Embed a Video in Outlook Email

In this section, you will learn how to embed a video in Outlook email body or as an attachment.

How to Insert a Video Directly into the Email Body

If your video is a smaller one, you can directly insert it into the email body as the following steps.

Step 1. Prepare Your Video: Ensure your video file is in a compatible format (e.g., MP4, WMV) and is of a reasonable size.

Step 2. Copy the Video: Use your computer's copy-paste function to copy the video file.

Step 3. Paste into the Email Body: Paste the video directly into the body of your Outlook email.

Step 4. Adjust Size and Formatting: Resize the video to fit your desired dimensions and apply any necessary formatting, such as adding a border or caption.

Important Considerations:✎...

Email Size Limits: Be mindful of email size limits, as large video files may exceed the maximum allowed size. And you will receive the message that recommend you uploading and sharing as a OneDrive-personal link, or attching it as a copy.

How to Attach and Embed a Video in Outlook Email

In addition, you can insert video into your Outlook email as an attachment.

Step 1. Compose a new email: click on "New email" and enter the composing window.

Step 2. Click on the paperclip and and choose "Browse this computer". In the new window, select the target video.

Step 3. If the video is too large, you can select "Attach as a copy". Then it will be inserted in the Outlook email.

Advantages of This Method:

• Preserves Original Quality: By attaching the video, you ensure that it retains its original quality and resolution.
• Flexibility: Recipients can choose to download the video for offline viewing or play it directly within the email client.
• Compatibility: This method is generally more compatible with various email clients, reducing the risk of playback issues.

How to Embed a YouTube Video in Outlook Email

When it comes to embed a YouTube video in Outlook email, you can use the above 2 methods as well. Or insert the video link into the email.

Step 1. Click on the paperclip and and choose "Link".

Step 2. In the new window, select the target video. You can customize the link text to provide context and encourage clicks.

Additionally, you can also simply paste the link directly into the body of your email. Outlook's intelligent system will automatically convert the YouTube link into an embedded video player, complete with playback controls.

Bonus Tip: How to Manage and Back up Outlook Emails

This article addresses the question “how to embed a video in Outlook email?”. If you’re considering backing up your Outlook, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, you can save your Outlook emails as PDFs to your computer or cloud drives, such as Google Drive, OneDrive, or Dropbox, in bulk. MultCloud also enables you to access and manage all your cloud or Email accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDav, and more.