Wondering how much SharePoint storage you get by default? Learn how much SharePoint storage you get by default in Microsoft 365, including key details on maximizing storage for optimal usage within SharePoint Online. Discover ways to scale storage in your Office 365 environment for business efficiency.
SharePoint is a powerful tool for collaboration, but one of the key questions for businesses is how much storage is available by default. Understanding these storage limits helps organizations manage file organization and sharing effectively. Microsoft 365, which includes SharePoint Online, allocates storage depending on your plan. In this tutorial, we bring a breakdown of the limits and their impact on your operations.
When you sign up for Office 365, your SharePoint storage is allocated as follows:
For example, if your company has 50 users:
| Plan | Baseline Storage | Additional Storage | Total Storage |
|---|---|---|---|
| Office 365 Plan | 1 TB | 500 GB (50 users) | 1.5 TB |
This storage allocation can fill up quickly, depending on your organization’s data usage. Monitoring how much SharePoint storage you get by default allows you to plan for future storage needs.
Efficiently managing SharePoint storage is crucial, especially for businesses with multiple teams. Here are key tips for managing storage effectively:
Regularly check storage reports in the SharePoint Admin Center. To keep track of your storage:
1. Access the SharePoint Admin Center: Go to the Microsoft 365 Admin Center and navigate to SharePoint.
2. View Usage Reports: Check storage usage for each site collection to identify where most of your space is being used.
Set alerts to receive notifications when you approach 90% of your allocated storage. This proactive monitoring prevents unexpected storage shortages. If you need automated alerts when approaching the storage limit, this will require using PowerShell scripts. Microsoft does not provide built-in email alerts for storage limits, so administrators often use custom scripts. Here’s how to do it:
1. Open Windows PowerShell as an Administrator.
2. Install the SharePoint Online Management Shell by running: Install-Module -Name Microsoft.Online.SharePoint.PowerShell
3. Connect to your SharePoint tenant using: Connect-SPOService -Url https://
4. Monitor storage using this script, which checks a site’s storage and sends an email when it exceeds a specified percentage (e.g., 90% of the storage limit):
$siteUrl = "https://yourdomain.sharepoint.com/sites/"$site = Get-SPOSite -Identity $siteUrl $threshold = 0.9 # 90% threshold
if ($site.StorageUsageCurrent -ge ($site.StorageQuota * $threshold)) { Send-MailMessage -From "admin@yourdomain.com" -To "youremail@yourdomain.com" -Subject "SharePoint Storage Limit Alert" -Body "The site $siteUrl is nearing its storage limit."}
You can also use Power Automate to send notifications when certain conditions are met (like when storage reaches a specific level). Power Automate can monitor SharePoint data and trigger alerts based on customized workflows. Go to Power Automate and sign in. Create a new flow that triggers based on SharePoint data thresholds.
Review the files and folders within the document libraries. Look for:
Once you located the unnecessary files, select them by checking the boxes next to them, and click on the Delete button in the toolbar. Confirm the deletion when prompted. The files will move to the Recycle Bin. To permanently free up space, you need to empty the Recycle Bin then.
Maximizing your SharePoint storage ensures you get the most out of your allocated space. Consider these strategies:
These optimization methods help extend the life of your default storage.
When your storage needs exceed the default allocation, expanding is simple. Microsoft offers storage in increments of GB, so you can scale based on your requirements. Here’s what to consider:
By staying ahead of your storage requirements, you ensure your organization’s productivity remains unhindered.