Want to know how do I change the print settings in gmail? This guide covers essential tips to customize print options in gmail messages, including layout adjustments and paper size choices. Discover how easy it is to print emails exactly how you want them!
Gmail offers a variety of print options to help users customize how their emails appear on paper. These options can be useful for saving important emails for reference, creating physical copies for legal or administrative purposes, or simply organizing your inbox.
Exporting email messages to PDF offers many benefits, including:
1. Content Preservation: PDF files are a reliable format for long-term storage, ensuring that your email content remains accessible and readable even years later.
2. Universal Compatibility: PDFs can be opened and viewed on various devices and platforms without requiring specific email clients or software.
3. Consistent display: PDFs maintain the original formatting of your email, ensuring that recipients see the content exactly as you intended.
4. Preservation of visual elements: PDFs accurately retain text formatting, images, attachments, and hyperlinks, ensuring that your email content is displayed consistently.
5. Simplified sharing: PDFs can be easily shared via email, cloud storage, or other file-sharing platforms.
6. Encryption and password protection: PDFs can be encrypted and password-protected to safeguard sensitive or confidential information.
7. Free up Storage Space: Converting emails to PDF can help free up storage space in your email client or server.
Changing the print settings in Gmail is a straightforward process. Here's a step-by-step guide to help you get started:
Step 1. Open the email you want to print: Log in your Gmail account in your preferred browser, locate the email you want to print and open it.
Step 2. Click on the "More" button. This is located in the top right corner of your screen.
Step 3. Select "Print." Or you can directly click on the Printer icon in the top right corner of the email conversation.
Step 4. The print dialog box will appear: Here, you can change various print setting, including:
| Setting | Description |
|---|---|
| Destination | Specific printer or printing service where you want to send your print job. |
| Pages | Choose to print all pages or select a range of pages to print, allowing for more control over what gets printed. |
| Layout | Choose between portrait or landscape orientation for the printed page. |
| Color | Choose between color or black and white printing. |
| Paper Size | Select the desired paper size, such as letter or A4. |
| Pages per sheet | Choose how many pages of the email will be printed on a single sheet of paper |
| Margins | Adjust the margins to control the amount of white space around the printed content. |
| Scales | Adjust how much larger or smaller the content will appear on the printed page |
| Header and Footer | Decide whether to include a header and footer with information like your name, date, and email address. |
Once you've made your desired changes, click on the "Print" button to print your email.
There are a few common issues that users may encounter when changing print settings in Gmail. Here are some solutions:
Gmail's print options provide users with a great deal of flexibility when it comes to customizing how their emails appear on paper. By following the tips and best practices outlined in this guide, you can effectively adjust your print settings and ensure that your emails are printed exactly as you want them to look.
With Gmail inbuilt print feature, you can only print Email one by one. It will cost you much time and efforts. If you just want to keep a PDF copy of important emails and attachments through the print feature, try MultCloud instead. It is able to convert 50 emails and attachements in one time (for free users, to convert more, you can consider upgrading the plan) into PDF formats. Moreover, you can filter what emails you want to convert by "From whom", "To whom", "Time", "Has Attachement or not", "Read or Unread", rather than printing all.
At last, after converting emails to PDF, you can choose download them to your local hard drive, or migrate to cloud drives including Google Drive, OneDrive, Dropbox, etc.